Executive Secretary

Key responsibilities

• Manage executive schedules, meetings, appointments, calls, and daily priorities
• Coordinate meetings, prepare agendas, and record/transcribe minutes
• Handle internal and external affairs and communication and plan company activities and events
• Handle charitable requests and corporate sponsorship and sales calls and oversee corporate philanthropy
• Book business travel including airline reservations and hotel rooms
• Manage confidential files, correspondence, documents, and incoming mail
• Prepare invoices and financial statements and provide basic bookkeeping support
• Monitor office supplies and maintain organized electronic and physical records
• Perform other tasks and errands instructed by the superior

Qualifications:

• Proven experience as executive secretary or similar administrative role
• Proficient in MS Office and back-office software (e.g. ERP)
• In-depth knowledge of office management and basic accounting procedures
• Technical vocabulary of relevant industry
• Familiarity with basic reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or related field