Executive Secretary

Executive Secretary

Location: Kuwait

We are looking for a professional and highly organized Executive Secretary to provide direct support to the COO and ensure effective follow-up and coordination of management priorities.

Key Responsibilities:

• Manage the COO’s calendar, meetings, correspondence, and confidential matters with discretion and proper prioritization.
• Prepare professional letters, presentations, management reports, and meeting minutes.
• Convert management instructions and decisions into clear actions, responsible persons, and deadlines, and follow up until completion.
• Coordinate with department heads and project teams to obtain updates, identify delays, and escalate pending matters with proposed corrective actions.
• Review submissions and approval requests for completeness and coordinate missing information.
• Provide concise updates and briefings on priorities, pending actions, and decisions required.
• Coordinate across departments to ensure effective follow-up and timely completion of critical matters.

Requirements:

• Minimum 5 years of relevant experience, including direct support to senior executives and operational follow-up.
• Strong personality, professional communication skills, attention to detail, and ability to manage multiple priorities under pressure.
• Excellent English business writing and strong Microsoft Office skills, especially Excel, Outlook, and PowerPoint.
• Construction, engineering, or contracting experience is strongly preferred.
• Arabic/English bilingual capability is an advantage.
• Valid Kuwait driving licence is an advantage.
• Male and female candidates are welcome.

Position: Executive Secretary
Location: Kuwait

Work Location: In person