Executive Secretary

Role & responsibilities

• Manage the executives calendar, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including agendas, presentations, and follow-ups.
• Prepare reports, presentations, correspondence, and other business documents.
• Handle emails, calls, and communications on behalf of the executive when required.
• Maintain confidentiality of sensitive business and personal information.
• Track important deadlines, action items, and follow-ups.
• Coordinate with internal teams, clients, vendors, and other stakeholders.
• Organize domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Assist with meetings by taking notes, preparing minutes, and tracking action points.
• Support special projects, business initiatives, and administrative tasks as assigned.
• Manage expenses, invoices, and documentation where required.
• Anticipate the executives needs and proactively resolve administrative or scheduling issues.

Preferred candidate profile

• Bachelor’s degree or equivalent qualification preferred.
• 3–7 years of experience as an Executive Secretary, Personal Assistant, or in a similar role.
• Excellent organizational and time-management skills.
• Experience in managing multiple priorities, administrative coordination, and logistics.
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills.
• Strong attention to detail and ability to manage multiple priorities
• Professional discretion and ability to handle confidential information.

Strong written and verbal communication skills.