Executive Secretary

Job Summary

We are seeking a dynamic and highly organized Executive Secretary to provide exceptional administrative support to senior leadership. This vital role involves managing complex calendars, coordinating projects, and facilitating internal and external communications with professionalism and efficiency. The ideal candidate will demonstrate strong organizational skills, technical proficiency, and the ability to handle confidential information with discretion. Join our team and contribute to a seamless operational flow that empowers executives to focus on strategic priorities.

Duties

• Manage and coordinate executive calendars, scheduling meetings, appointments, and business travel arrangements with precision.
• Prepare, proofread, and transcribe correspondence, reports, presentations, and other documents ensuring accuracy and clarity.
• Organize and facilitate company events, meetings, and conferences from planning stages through execution.
• Handle internal communication channels effectively, ensuring timely dissemination of information across departments.
• Maintain filing systems—both digital and physical—and manage multi-line phone systems with professional phone etiquette.
• Support bookkeeping tasks using QuickBooks or similar software, including invoicing, expense tracking, and basic financial record keeping.
• Collaborate closely with C-suite executives on project coordination, document management, and confidential matters while ensuring smooth office operations.

Skills

• Proven experience in office management or as an executive assistant with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and productivity software; familiarity with Microsoft Outlook Calendar is essential.
• Technical proficiency in video conferencing software (e.g., Zoom, Microsoft Teams) for virtual meetings.
• Excellent typing speed combined with strong proofreading and transcription skills for accurate document preparation.
• Experience in event planning and organizing large-scale or small team events efficiently.
• Knowledge of bookkeeping tools such as QuickBooks along with basic project management skills.
• Exceptional communication skills—both written and verbal—and the ability to handle sensitive information discreetly.
• Ability to work collaboratively across departments while managing multiple priorities in a fast-paced environment.

Join us to be a key contributor in a vibrant workplace where your organizational talents will drive efficiency and support our leadership’s success!

Pay: Php20,000.00 - Php25,000.00 per month

Benefits:

• Flexible schedule
• Free parking
• On-site parking
• Promotion to permanent employee

Ability to commute/relocate:

• Manila: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Executive Secretary: 1 year (Required)

Language:

• Fluently speak English (Required)

Work Location: In person