EXECUTIVE SECRETARY D102

Department

University of Venda -> Vice Chancellor and Principal -> University Registrar

Job Title

EXECUTIVE SECRETARY D102

Post Level

Grade 9

Job Type

Support - Univen Funded

Closing Date

24/10/2026

Job Requirements

Job Requirements

• The candidate should have a relevant Bachelor's degree coupled with three years’ relevant experience or alternatively a three-year National Diploma plus four years’ relevant experience.
• She/he must have the ability to multitask, follow complex instructions as well as compile reports, minutes, presentations, letters and memoranda.
• The candidate must also have relevant knowledge of software programs. Envisaged for appointment to this position is a proactive, respectful, methodical and forward-planning person with attention to detail and thoroughness in completing work tasks. Ability to work in a high-pressure, deadline-driven environment with minimum supervision and a high level of integrity and confidentiality as well as excellent office administration.

Duties:

• Plan, manage, monitor and support the activities of the Deputy Registrar’s office and ensure the smooth running of the office.

• Coordinate and maintain effective office procedures and efficient workflows for the Deputy Registrar’s office.

• Verify accuracy, validity and reliability of information to ensure that decisions/recommendations made by the Deputy Registrar are based on correct information.

• Responsible for drafting the office budget, placing orders against office funds and reporting on expenditures.

• Provide administrative and secretarial support for Directorate meetings.

• Provide administrative support in the compilation of various reports for submission to committees as well as various stakeholders.

• Manage the diary of the Deputy Registrar.