EXECUTIVE SECRETARY (Junior)

A. JOB DESCRIPTION:

The Executive Secretary will provide high-level administrative and operational support to the CEO, managing schedules, coordinating internal and external communications, and ensuring effective execution of delegated tasks.

Key Responsibilities:

• Manage the CEO’s calendar, schedule appointments, coordinate meetings, prepare meeting agendas, reports, presentations, and take meeting minutes.

• Assist the CEO in communicating and assigning tasks to departments, following up to ensure timely completion.

• Collaborate with the Marketing team to develop the CEO’s personal brand and enhance corporate branding on platforms such as LinkedIn, Fanpage, YouTube, and through association activities.

• Support internal communication initiatives, CSR activities, company events, and team building programs in coordination with the HR team

• Prepare and consolidate professional management reports for the CEO and BOD; collect and analyze reports from departments.

• Participate in VIP customer and partner care, and support special projects as assigned.

B. JOB REQUIREMENTS:

• Bachelor’s degree or higher in Business Administration, Communications, Foreign Languages, or related fields.

• Minimum of 1 years’ experience as an Executive Secretary or Assistant to senior leadership in a professional environment

• Fluent in English, both verbal and written.

• Proficient in Microsoft Office, Google Workspace, and modern communication and task management tools.

• Strong planning, organizational, and interpersonal communication skills.

• Preferred experience in Marketing or Corporate Communications.

• Proven ability to work independently and collaboratively across teams; active involvement in community, association, or team-based activities is a plus.

C. JOB BENEFITS:

Income and Benefits:

• Salary: 10 - 15M/ month

• Fair and professional performance evaluation system, reviewed every six months

• Numerous promotion opportunities

• Full social, health, and unemployment insurance as per the law

• Annual travel and team-building activities

• Holiday bonuses, 13th-month salary, contribution-based bonuses, and other rewards based on annual business results and individual achievements

Learning and Development Environment:

• Opportunities to learn, network, and build relationships with top-tier candidates and leading organizations in the industry, including attending workshops and sharing sessions

• Access to modern recruitment tools, involvement in system building, digital transformation, ERP implementation, and ongoing business growth opportunities

• Participate in trend analysis, learn analytical thinking from leadership, propose and implement innovative, high-value solutions quickly

• Attend training programs on skills development, personal branding, and other corporate training initiatives

• Numerous opportunities for advancement and development in training, talent development, and other areas within the HR department based on passion and capability

_ Cultural and Team Environment: _

• Young, dynamic, and friendly colleagues

• Professional, high-intensity work style with punctuality

• Open, respectful, and supportive leadership

D. GENERAL INFORMATION:

• Working hours:_ Monday to Friday (from 8:00 AM to 5:30 PM) and Saturday morning (from 8:00 AM to 12:00 PM) _

• Company address: 4th Floor, HUTECH Building, D1 Street, High-Tech Park, Long Thanh My Ward, District 9, Ho Chi Minh City

Job Type: Full-time

Pay: 10,000,000₫ - 15,000,000₫ per month

Work Location: In person