Executive Secretary, Personal Assistant

• Manage comprehensive scheduling, including business meetings, personal appointments, and social engagements, ensuring seamless time coordination

• Arrange and oversee domestic and international travel: itinerary planning, flight and hotel bookings, ground transportation, and travel documentation

• Handle a wide range of personal tasks and errands on behalf of the executive, including liaising with household staff, service providers, or family members as required

• Act as the primary point of contact for all matters related to the executive’s personal and professional calendar

• Maintain absolute confidentiality in managing sensitive business and private information

• Adapt proactively to changes, manage multiple demands, and offer solutions with grace and discretion

• Be available to coordinate or respond during weekends or outside standard business hours on occasion, depending on the executive’s schedule

• Handling correspondence and communication on behalf of executives, including drafting emails, letters, and other documents.

• Conducting research and preparing presentations, reports, and other materials as needed

• Coordinating and organizing company events and meetings

• Serving as a point of contact for both internal and external stakeholders, top executives, and management

• Assisting with other ad-hoc tasks and projects as required by executives.

Qualifications

• Minimum of 8 years of experience as an Executive Secretary or in a similar administrative support role, preferably within a corporate, private company
• Experience as an executive secretary to serve the C-Level.
• Excellent verbal and written communication skills in both Thai and English. English is good and fluent level.
• Strong organizational and time management skills, with the ability to prioritize tasks and work effectively under pressure
• Proficient in using Microsoft Office 365, AI Program will be beneficial.
• A calm, composed, and service-oriented demeanor with a commitment to excellence in every detail.
• Highly organized with superior time management skills and the capacity to prioritize competing demands efficiently.
• Proficiency in Microsoft Office 365; familiarity with AI tools or smart scheduling apps is a plus
• High integrity, absolute discretion, and professionalism in all interactions.
• Adaptively, Willingness to be contacted and occasionally work on weekends, with prior notice, to accommodate the executive’s personal or business commitments.

What we offer
We are committed to providing our employees a supportive and rewarding work environment. In addition to a competitive salary and bonuses