Executive Secretary to Chief Executive Officer

About Samala Group
Samala Group is a fast-moving holding and investment company with founders that have experience in managing billion-dollar funds and investments. Current companies under portfolio are Elitery.tbk (ELIT), Mitra Investindo.tbk (MITI), Mutuagung Lestari.tbk ($MUTU), Bobobox, Bloomindo Bumi Energi, Bavana, Rumah Siap Kerja, and Muslimverse. Our office is located near Sudirman and Blok M area.

About the role
We are seeking a highly driven, presentable, and detail-oriented Executive Assistant to provide comprehensive administrative and secretarial support to our CEO. Candidates must pay close attention to detail, possess strong time management skills, and operate with a strong sense of accountability to meet tight deadlines.

Key responsibilities

• Prepare and manage correspondence, reports, and other administrative works for CEO
• Organize and coordinate meetings, conferences, travel arrangements and other secretarial works for CEO
• Provide personal administrative assistance to support CEO through conducting and organizing administrative duties & activities, including receive and handle information from related departments
• Maintain executive's agenda and assist in planning appointments, board meetings, etc.
• Prepare and set up meeting material and report in minutes of meeting (MoM)
• Handle confidential documents to ensure they remain secure
• Make presentation slides for the executive/presentation
• Devise and maintain office filing system
• Handle CEO's personal needs when required

Requirements

• Bachelor's degree or higher in Communication or Secretary academy
• Experienced in secretarial work specifically for C-Level
• Highly communicative, responsive, and immediately available
• Understand how to work in organized way
• Presentable looking and behavior
• Responsibility towards result
• Attention to detail and quality of work
• Able to meet deadlines
• Posses a good time management skill
• Computer literate and able to operate Microsoft Office and Google Drive, Docs, Slides, Sheets is a must