Executive Secretary to Director

About the Role

Dayalima Recruitment is currently assisting our client, a leading and well-established company in the fertilizer and agrochemical industry, in finding an experienced and professional Executive Secretary to Director.

This role will provide comprehensive administrative and executive support to a Director, including managing schedules, coordinating meetings and correspondence, supporting day-to-day executive activities, and maintaining effective communication with various stakeholders.

The position will also provide Executive/Personal Assistance support, requiring a high level of discretion, empathy, flexibility, and professionalism.

Key Responsibilities

• Manage the Director's calendar, meetings, appointments, and daily agenda.
• Prepare and organize correspondence, documents, reports, and other administrative materials.
• Coordinate communication and follow-ups with internal and external stakeholders.
• Support meeting preparation, scheduling, documentation, and follow-up actions.
• Arrange business travel, meetings, and other activities as required.
• Provide executive and personal assistance support to ensure the Director's activities run smoothly.
• Provide appropriate support and coordination for selected personal and family-related arrangements of the Director.
• Handle confidential information and documents with a high level of discretion.
• Coordinate multiple priorities and requests in a timely and professional manner.
• Perform other administrative and executive support duties as required.

Requirements

• Minimum D3/S1 from any major.
• Minimum 3 years of experience as an Executive Secretary, Secretary to Director, Executive Assistant, Personal Assistant, or similar role.
• Strong experience in providing administrative and executive support to senior management or C-Level executives.
• Excellent communication and interpersonal skills.
• Good command of English, both spoken and written.
• Strong organizational skills with excellent attention to detail.
• Empathetic, professional, proactive, and service-oriented.
• Able to maintain confidentiality and handle sensitive information appropriately.
• Strong multitasking and time-management skills.
• Proficient in Microsoft Office and other administrative tools.
• Comfortable working independently and handling dynamic priorities.
• Flexible and willing to support executive activities as required.