Executive Secretary/Admin Assistant

We’re currently hiring for a role within one of our sister companies. If you’re interested in exploring this opportunity, please reach out to us.

Role: Executive Secretary/Admin Assistant
Saffron Hospitality LLC | Dubai, UAE | Full-Time

Saffron Hospitality is looking for a professional, organized, proactive, and service-oriented Executive Secretary & Administration Assistant to join our growing team in Dubai.

The role will provide comprehensive secretarial and administrative support to management while also supporting hospitality operations, client coordination, catering and event requirements, quotations, supplier communication, and day-to-day business activities.

The ideal candidate should be highly organized, discreet, adaptable, customer-focused, and comfortable managing multiple priorities in a fast-paced hospitality and service environment.

Responsibilities:

• Provide comprehensive secretarial and administrative support to management, including calendar and appointment management, correspondence, meeting coordination, documentation, reports, and follow-ups.
• Act as a key administrative point of contact for clients, corporate customers, suppliers, event partners, and internal departments, ensuring professional and timely communication.
• Handle incoming calls, emails, inquiries, and client requests with a high level of professionalism, courtesy, and customer service.
• Assist with client and event inquiries, gathering requirements, coordinating internally, and ensuring requests are followed through from initial inquiry to completion.
• Prepare and maintain quotations, proposals, invoices, presentations, event documentation, client records, and other business documents as required.
• Coordinate with all internal departments to ensure client and operational requirements are communicated accurately and completed on time.
• Assist with catering and event coordination, including schedules, guest requirements, staffing information, logistics, documentation, and post-event follow-ups as necessary & appropriate.
• Maintain and update client databases, event schedules, supplier records, quotation trackers, administrative files, and other operational records.
• Follow up with clients and internal teams regarding quotations, approvals, payments, event details, changes, confirmations, and outstanding requirements.
• Assist management in monitoring daily operational and administrative priorities, ensuring important tasks and deadlines are properly tracked and followed up.
• Support the preparation of management reports, presentations, business summaries, meeting minutes, and operational updates.
• Coordinate meetings, appointments, site visits, client visits, tastings, events, and other business activities as required.
• Assist in maintaining strong relationships with clients, suppliers, service providers, and business partners through professional and timely communication.
• Provide administrative support for business development, sales activities, hospitality events, and company initiatives when required.
• Maintain confidentiality of client information, commercial documents, company records, and management information.
• Assist with general office administration, including filing, document control, supplies, correspondence, and other day-to-day administrative requirements.
• Support different departments during busy periods and assist with special projects, events, operational requirements, and other tasks assigned by management.
• Perform other reasonable duties and responsibilities necessary to support the smooth operation, service delivery, and growth of the company.

What We’re Looking For

• Minimum 2–3 years of experience in Executive Secretary, Administration, Personal Assistant, Customer Service, Hospitality, Catering, Events, or a similar role.
• Female candidates are preferred for this position.
• Previous experience in hospitality, catering, events, luxury service, restaurants, or a similar customer-facing environment is highly advantageous.
• Excellent written and verbal communication skills in English.
• Strong organizational, coordination, and time-management skills.
• Professional telephone and email etiquette with a strong customer-service mindset.
• Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, Outlook and AI platforms.
• Experience preparing quotations, proposals, reports, presentations, and business correspondence.
• Strong attention to detail with the ability to manage multiple priorities and deadlines.
• Ability to coordinate effectively with multiple departments and stakeholders.
• Ability to handle confidential information with discretion and professionalism.
• Proactive, flexible, solution-oriented, and positive attitude.
• Ability to work independently while also being a strong team player.
• Professional appearance, excellent interpersonal skills, and a service-oriented personality.
• Comfortable working in a fast-paced hospitality environment where priorities may change according to client and operational requirements.
• Willingness to take on a variety of administrative, customer service, and operational coordination responsibilities.

Why Join Saffron Hospitality?

This is an exciting opportunity to become part of a growing hospitality company and play a key role in supporting management, clients, events, and day-to-day business operations.

You will gain exposure to different areas of the hospitality business, including client servicing, catering, events, administration, operations, and business coordination, providing an excellent opportunity to develop your professional experience in a dynamic environment.

Ready to Join Us?

If you are organized, professional, adaptable, service-oriented, and passionate about hospitality and client service, we would love to hear from you.

Female candidates are preferred for this position.

Please send your CV to [email protected] with the subject line “Executive Secretary & Administration Assistant – Dubai.”

Join Saffron Hospitality and be part of our growing journey.

Pay: AED10.00 - AED100.00 per month

Work Location: In person