Executive/ Senior Executive (Events)

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

The Institute of Policy Studies (IPS) is an autonomous research institute within National University of Singapore. IPS is looking to recruite two Executives /Senior Executives on a two-year contract for its Events team. This close-knit and dedicated team is responsible for organising all IPS events, which serve as a platform to communicate research findings to the broader public in Singapore.

Key responsibilities include:

• Coordinating, administering, and managing a wide range of conferences and other events; ensuring effective collaboration among management, researchers and administration staff to enusre the success of the Institute's events.
• Managing all aspects of event coordination, including planning, budgeting, liaising with speakers and partners, booking venues, arranging participant registration, preparing conference materials, managing event secretariats, overseeing events on-site or online, and conducting post-event evaluations.
• Providing support for general administrative duties such as answering the main line, maintaining the Institute's event management database, and performing any ad-hoc duties assigned.
• Evaluating and recommending appropriating platforms tailored for virtual, hybrid, and in-person events to ensure the team remains at the forefront of industry developments.

Qualifications

• Have at least a Bachelor's degree in relevant Business Administration discipline from a reputable university;
• Preferably possess two years of professional experience or experience in event organisation. Fresh graduates with a keen interest in event management are also encouraged to apply;
• Be motivated, capable of working effectively under pressure, and desmonstrate strong interpersonal skills;
• Have a strong command of both written and spoken English
• Be methodical, organised and a good team player
• Be proficient in Microsoft Office, Microsoft Access and events platforms/tools such as Pigeonhole, Qualtrics, LinkTree, and Gevme.