Executive / Senior Executive, HR & Admin

Job Responsibilities

• Manage personnel administration, including employee transfers, promotions, confirmations, and changes in employment status.
• Monitor employee leave, attendance, probationary reviews, and performance appraisals to support employment confirmation.
• Liaise with relevant government authorities to ensure compliance with statutory HR and employment regulations.
• Organize and coordinate employee engagement activities and company events.
• Coordinate with agencies on matters relating to foreign workers and expatriate employment, including work pass administration and employee movement.
• Handle HR-related matters, including employee grievances, disciplinary issues, and counseling where appropriate.
• Administer compensation and benefits changes in accordance with approved company policies, management guidelines, and the Employee Handbook.
• Ensure accurate and timely processing of monthly payroll, as well as the preparation of HR reports for management.
• Prepare and draft HR-related correspondence, including employment letters, confirmation letters, warning letters, and other official HR documents.
• Maintain accurate employee records and ensure confidentiality of personnel information.
• Support the implementation and continuous improvement of HR policies, procedures, and best practices.
• Perform other HR and administrative duties as assigned.

Requirements

• Bachelor's Degree or Diploma in Human Resources, Business Administration, or a related discipline.
• Minimum of 5 years' relevant experience in Human Resources or HR Administration.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint. Experience with payroll software (QUICKPAY & INFOTECH) is an added advantage.
• Good command of both English and Bahasa Malaysia, written and spoken.
• Ability to communicate in Mandarin is an added advantage to support interactions with Mandarin-speaking employees and stakeholders.
• Strong interpersonal, organizational, and communication skills, with the ability to maintain confidentiality and manage multiple priorities effectively.