Executive Senior Executive HR Operations

1. HR Operations & Daily Administration

• Handle employee queries, concerns, and provide timely support and resolution.
• Coordinate with different teams and management for smooth execution of HR-related activities.
• Maintain proper records and documentation related to employees and HR operations.
• Handle day-to-day HR operations and ensure smooth functioning of internal HR activities

2. Recruitment & Internal Hiring

• Handle internal hiring requirements and coordinate the complete recruitment process.
• Schedule interviews and coordinate with interviewers and management.
• Manage candidate communication and follow-ups throughout the hiring process.
• Coordinate offer, selection, and joining-related activities.

3. ATS / Recruitment System Management

• Manage and monitor the ATS/recruitment management system on a day-to-day basis.
• Upload, maintain, tag, and manage requirements and recruitment data.
• Share relevant candidate profiles/CVs with clients and ensure timely delivery.
• Monitor requirements, candidate status, and recruitment-related data in the ATS.
• Coordinate with the system/vendor team to resolve technical issues and ensure smooth workflow.
• Track and report system-related discrepancies affecting recruitment operations.

4. Employee Joining & Induction

• Coordinate complete joining formalities for new employees.
• Collect required employee documents and get it verified and maintain joining records.
• Conduct and coordinate employee induction and orientation.
• Introduce new employees to company policies, processes, teams, and workplace practices.
• Coordinate with relevant departments to ensure a smooth onboarding experience.

5. Employee Engagement & Office Celebrations

• Organize Fun Friday activities, games, and team-building initiatives.
• Plan and coordinate celebrations for birthdays, work anniversaries, festivals, and other important occasions..
• Coordinate decorations, activities, refreshments, themes, and employee participation.

6. Employee Communication & Query Handling

• Act as a point of contact for employees regarding day-to-day HR-related queries.
• Understand employee concerns and coordinate with management for appropriate resolution.
• Support employees in understanding and following organizational processes.
• Prepare and circulate internal HR communications, announcements, notices, and updates.
• Communicate information regarding holidays, office activities, celebrations, policies, and operational changes.
• Coordinate with management and employees to ensure timely and effective communication.

7. Asset & System Management

• Coordinate the handover and collection of laptops, mobile phones, and other company assets.
• Coordinate with employees and management regarding asset allocation, replacement, and return.
• Ensure proper documentation and acknowledgement for asset handovers.
• Coordinate with IT/Admin teams for system and equipment-related requirements.