Executive / Senior Executive, Lease Administration

Objectives:

• Provide administrative support to the mall's leasing team.

• Ensure accurate and timely updating of all leasing-related data and documents in designated systems and shared repositories, maintaining consistency, completeness, and compliance with company standards and legal requirements.

• Proactively follow up with tenants and vendors to ensure timely submission of required reports and documentation, maintaining compliance with agreed timelines and organisational standards.

Job Duties:

• Prepare lease documents such as lease agreements and side letters.

• Monitor and follow up on the submission of lease documents and other relevant documents (e.g. Sales Certificate, Audited Sales Report and Public Liability Insurance) by tenants.

• E-stamping, upload lease documents and relevant documents in designated systems and shared repositories.

• Collate and maintain lease movements / details records.

• Maintain and update tenants’ contact list in designated leasing systems and shared repositories.

• Liaise with tenants on their arrears payment status.

• Attend to tenants’ feedback/requests, develop and maintain cordial relationships with tenants.

• Assist in preparing reports related to leasing activities.

• Support a customer centric culture and strive for operational excellence for self and within the team.

• Perform related duties as assigned by your manager.

Education & Experience

• Diploma in any discipline.

• Minimum 2 years of prior experience with handling large volumes of documentation.

• Prior experience in lease administration function is desirable.

Skills

• Expertise in retail leasing procedures and documentation.

• Good working knowledge of MS Office applications, especially Word.

• Excellent communication skills for interaction with tenants, vendors, and internal teams.

Attributes

• Highly organised and meticulous.

• Comfortable with managing large volumes of documentation.

• Able to work well independently and as part of a team.

• Able to multi-task efficiently and work in a fast-paced environment.

If the above profile sounds like you, please send us your CV for a detailed discussion.

We are an equal opportunity employer. Personal data provided by job applicants will be treated in strict confidence and used strictly in accordance with our Privacy Policy Statement for recruitment purpose only. A copy of the Statement is available on our website (LAML.com). Applicants who do not hear from us within 6 months may consider their applications unsuccessful.