Executive / Senior Executive Purchasing

About the role

Handle all purchasing activities for trading and inter-company transactions, including preparation of quotations, Purchase Orders, Sales Orders, Payment Requisition Forms, and monthly purchasing reports. Manage billing-related documentation such as Goods Receive Notes, Delivery Orders, Invoices and Credit Notes. Coordinate with suppliers on order status and delivery schedules, negotiate pricing and payment terms, and ensure purchased products meet company and project requirements.

Key responsibilities

• Handle all purchasing activities for trading and inter-company transactions
• Prepare quotation, quotations comparison sheets, Purchase Orders, Sales Orders, Payment Requisition Forms, and monthly purchasing reports
• Handle billing-related documentation, including Goods Receive Notes, Delivery Orders, Invoices & Credit Notes
• Maintain proper filing and accurate records of purchasing and billing documents for audit purposes
• Coordinate with suppliers on order status and delivery schedules, and monitor deliveries to ensure goods are received on time
• Negotiate pricing, payment terms, and other commercial terms with suppliers
• Follow up closely with suppliers for the necessary documentation after delivery
• Handle customer enquiries, orders, delivery schedules, and sample submissions
• Work closely with relevant departments to ensure that purchased products meet the requirements and specifications of the company and projects
• Attend to and coordinate the resolution of complaints or issues at project sites, where required

About you

• Preferably with 1-2 years of relevant working experience in purchasing, or a related field
• Strong coordination and follow-up skills
• Willing to travel to project sites as and when required
• Proficient in Microsoft Excel and Microsoft Office. Knowledge of Auto-count system
• Positive attitude, willingness to learn, responsible, proactive approach, attention to detail, and accuracy in documentation
• Good interpersonal and communication skills with the ability to work effectively in a team
• Good command of written and spoken English and Bahasa Malaysia
• Good negotiation skills and knowledge of vendor sourcing will be an advantage
• Knowledge of Mandarin will be an advantage