Executive Seniors Administrative Assistant

Job Overview

We at Waterman Villages are seeking a highly skilled and proactive "Executive Senior Administrative Assistant "to provide comprehensive support to senior leadership CEO ,COO, CFO ,Residents & within our organization. The ideal candidate will demonstrate exceptional organizational abilities, technical proficiency, and a keen eye for detail. This role requires coordinating projects, handling confidential information, and facilitating seamless internal and external communication. The Executive Senior Administrative Assistant will serve as a vital link in ensuring operational efficiency and fostering productive collaboration across departments.

Responsibilities

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements with precision and professionalism.
• Provide executive administrative support by preparing reports, correspondence, presentations, and proofreading documents to ensure accuracy and clarity.
• Organize and facilitate company events, meetings, and conferences.
• Handle bookkeeping tasks using or similar accounting software to assist with invoicing, expense tracking, and financial record keeping.
• Utilize productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint) to create documents, spreadsheets, and presentations that meet organizational standards.
• Maintain confidentiality of sensitive information while managing internal communication channels effectively across.
• Assist with business travel arrangements by booking accommodations, transportation, and preparing itineraries for executives.
• Facilitate effective communication within the organization through email management, transcription services, and timely follow-up on action items.
• Support office management tasks such as organizing files, overseeing office supplies inventory, and ensuring the efficient functioning of daily operations.

Experience

• Demonstrated experience in an executive administrative support role or personal assistant position within a professional office environment.
• Proven ability to manage complex calendars and coordinate multiple projects simultaneously with excellent organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Outlook Calendar, QuickBooks, and video conferencing software such as Zoom or Microsoft Teams.
• Strong typing skills along with experience in transcription and proofreading to produce polished documents.
• Exceptional interpersonal skills with a focus on customer service excellence and phone etiquette when interacting with internal teams and external clients.

Join our team as an Executive Senior Administrative Assistant to play a pivotal role in streamlining operations while supporting our leadership’s strategic initiatives through expert administrative assistance!

Pay: $1.00 - $2.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Life insurance
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Work Location: In person