Executive Sr Executive Admin & Facilities

Role - Executive/Sr Executive - Admin & Facilities

Experience - 7-10 Years

Location - Conakry, Guinea

Reports to - Administration & Facilities Lead

Education: Graduate/Diploma in Electrical/electronic

Job Purpose:

To ensure the smooth functioning, Hygiene safety & cleanliness.

Upkeep of all administrative and facility-related services, including building

infrastructure, recreational areas, utilities, housekeeping, kitchen operations, Admin

Stores including kitchen store and vendor coordination.

This role involves preventive maintenance, routine inspections, and immediate

resolution of maintenance issues to provide a safe and comfortable environment in

Accommodations, Guest Houses and offices for employees, guests, and visitors.

Key Responsibilities:

Facility & Infrastructure Maintenance

Monitor and maintain building infrastructure such as plumbing, HVAC, lighting,

furniture, fa ade areas & Gyms.

Conduct regular inspections and (PPM) preventive maintenance schedules for all

facilities including Pest control & Hygiene checks.

Coordinate with vendors/technicians for repair and maintenance works and ensuring all

the works are done well within the prescribed timelines.

Maintain records of AMC (Annual Maintenance Contracts) and service schedules.

Ensure safety equipment (fire extinguishers, emergency exits, alarms) are functional and

inspected periodically by HSE team in all facilities.

Ensure all administrative vehicles are deployed well and taken care of well.

All recreational areas & Gyms are maintained well and kept in vigorous condition always

after use.

Ensure Admin Stores are maintained well with complete documentation and are always

ready for Audit everyday anytime.

Budget making & Tracking Coordinate and organize company events, meetings, and travel arrangements

2. Administrative Support

Oversee daily administrative operations, including hygiene, housekeeping, pest control,

and horticulture.

Ensure office spaces, guest houses, accommodations and common areas are clean,

organized, and well-maintained every time on all days.

Manage stationery, office supplies, and consumables inventory with complete records

Support logistics like courier handling, meeting room arrangements, and visitor

management.

3. Kitchen & Pantry Maintenance

Supervise kitchen/pantry areas to maintain cleanliness, hygiene, and proper functioning.

Ensure regular cleaning and servicing of kitchen appliances (refrigerators, ovens, water

dispensers, utensils etc.).

Check and maintain inventory of kitchen supplies, utensils, and consumables.

Ensure food handling and storage and should follow complete safety and hygiene

standards.

Coordinate with catering staff or vendors for meal services and kitchen operations.

Inspect and report maintenance issues in kitchen plumbing, exhaust systems, gas

pipelines, and electrical points.

4. Vendor & Contractor Management

Liaise with external vendors for maintenance, repair, cleaning, and catering services.

Obtain quotations, prepare comparative statements