Executive - Stores

Job Overview : The Executive Stores is responsible for managing end-to-end store operations, including receiving, storing, and dispensing materials as per SOP and cGMP guidelines. The role involves preparing GRNs, quarantine labels, and stock register entries, coordinating with QC for sampling and retesting, and maintaining daily records such as area cleaning, temperature/RH, and balance verification. The Executive also handles QMS documentation (Change Control, Deviation, CAPA, OOS) and ensures safe material handling while coordinating with staff for smooth store functioning

Reporting Manager : Manager

Role & responsibilities

• Receiving of materials & filling the checklist of received materials as per SOP
• Storing the materials as per their storage condition at designated place
• Taking Inward entry & Preparing GRN of received materials & sending it to QC Dept. for sampling & analysis.
• Preparing quarantine label & getting it pasted to each container by the worker
• Updating stock register with the receipt and issuance entry
• Updating daily records like area cleaning. Temp & Rh, balance verification
• Dispensing Issuing of materials to production as per the requisition and updating the stock register with the receipt entry
• Handling & movement of materials in stores with compliance to safety norms
• Preparing list of raw materials due for retesting and sending retest sample note to QC
• QMS documentation related Change Controls. Deviations. CAPA and OOS etc
• Maintaining the stores activities with related documentation involved as per the SOPs in compliance with cGMP and Safety awareness
• Coordinating with staff and worker for smooth functioning of the activities

Preferred candidate profile

• Strong knowledge of cGMP guidelines and pharmaceutical warehousing practices
• Familiarity with QMS processes Change Control, Deviation, CAPA, and OOS handling
• Proficiency in inventory and stock management (manual/SAP-based stock registers)
• Understanding of material storage conditions (temperature, humidity, segregation norms)
• Knowledge of GRN preparation and inward/outward documentation