Executive - Supply Chain Management

Job Title: SCM Executive

ABOUT LISTENLIGHTS

Listenlights is one of India's leading engineering and infrastructure organizations with over four decades of excellence in delivering mission-critical engineering solutions. We specialize in Data Centres, Critical Infrastructure, Commercial Buildings, Industrial Facilities, and Integrated MEP Services.
Driven by engineering excellence, innovation, and operational discipline, we partner with some of the world's leading organizations to build highly resilient, sustainable, and future-ready infrastructure.
At Listenlights, our culture is guided by our SOCH Values, which define how we work and make decisions every day:
Safety First
Ownership
Customer Centricity
Humility
Continuous Learning & Collaboration
We believe in creating an environment where our people take ownership, challenge conventions, and consistently deliver value to our customers.

POSITION PURPOSE

The SCM Executive will support the Supply Chain Management function for the Pharma & Semiconductor vertical by ensuring efficient vendor sourcing, qualification, and procurement coordination throughout the project lifecycle. The role will serve as the custodian of the Vendor Pre-Qualification (PQ) process, ensuring compliance with established procedures while building a reliable and scalable vendor ecosystem.

The incumbent will collaborate closely with Engineering, Estimation, Business Development, Project Management, Quality, and Commercial teams to identify capable vendors, facilitate vendor onboarding, conduct assessments, and maintain robust procurement governance. This role offers an opportunity to establish best-in-class sourcing practices and contribute to building a strategic procurement function for one of the company's fastest-growing business verticals.

**WHY JOIN LISTENLIGHTS?**At Listenlights, you'll work on some of the most complex and mission-critical Data Centre projects in the region. We offer an environment that encourages innovation, accountability, collaboration, and continuous learning. If you are passionate about delivering engineering excellence and creating lasting value for customers, this is an opportunity to be part of a team shaping the future of critical infrastructure.

KEY RESPONSIBILITIES

1. Strategic Vendor Sourcing

• Understand project requirements and identify suitable vendors capable of meeting technical, commercial, quality, and delivery expectations.
• Develop sourcing strategies aligned with project requirements and business objectives.
• Expand and strengthen the vendor base across Pharma and Semiconductor project categories.

2. Vendor Pre-Qualification (PQ) Management

• Act as the custodian of the Vendor Pre-Qualification (PQ) process.
• Guide vendors through the complete PQ process and ensure timely submission of all required documentation.
• Verify completeness and compliance of vendor submissions before evaluation.

3. Vendor Evaluation & Assessment

• Coordinate technical and commercial evaluations with internal stakeholders.
• Conduct vendor audits, factory visits, and capability assessments as required.
• Prepare vendor assessment reports and recommend qualification status.

4. Vendor Relationship Management

• Maintain professional relationships with vendors while ensuring transparency and fairness throughout the sourcing process.
• Address vendor queries and facilitate smooth onboarding.
• Ensure equal opportunity and ethical treatment for all participating vendors.

5. Site Visits & Field Coordination

• Visit manufacturing facilities, supplier locations, and project sites to verify capabilities and support procurement activities.
• Coordinate with project teams during vendor inspections and technical assessments.
• Prepare visit reports with observations and recommendations.

6. Documentation & Compliance

• Maintain complete and accurate vendor records, qualification documents, approvals, agreements, and compliance certificates.
• Ensure procurement documentation adheres to company standards and audit requirements.
• Maintain procurement trackers and vendor databases with high accuracy.

7. Cross-Functional Coordination

• Coordinate with Engineering, Estimation, Project Management, Commercial, Finance, and Quality teams to facilitate timely vendor approvals and procurement activities.
• Track action items and ensure timely closure of sourcing and qualification activities.

8. Process Governance & Continuous Improvement

• Ensure adherence to SCM policies, procurement procedures, and governance standards.
• Identify opportunities to improve procurement workflows, vendor qualification processes, and digital systems.
• Support the development of standardized procurement templates, trackers, and best practices.

9. Ownership & Organizational Development

• Take ownership of building scalable procurement and vendor management systems for the Pharma & Semiconductor vertical.
• Contribute to strengthening procurement governance and organizational capability through continuous learning and process improvement initiatives.

KEY DELIVERABLES

Qualified and reliable vendor database.
Timely completion of Vendor Pre-Qualification process.
Transparent and compliant vendor onboarding.
Accurate procurement documentation and vendor records.
Timely completion of vendor assessments and site visit reports.
Improved sourcing efficiency and stakeholder satisfaction.
¢ Standardized procurement trackers and governance documentation.
¢ Continuous improvement of vendor qualification processes.

KEY PERFORMANCE INDICATORS (KPIS)
AreaKPIVendor QualificationPQ Completion Turnaround Time

Vendor DevelopmentNumber of Qualified Vendors Added

DocumentationDocumentation Accuracy & Compliance

Vendor AssessmentsSite Visits & Assessment Completion

Stakeholder SupportTimely Closure of Procurement Requests

Process ComplianceProcurement SOP Adherence

Vendor DatabaseData Accuracy & Completeness

GovernanceAudit Compliance

Continuous ImprovementProcess Improvement Initiatives Implemented

Customer ServiceInternal Stakeholder Satisfaction

EDUCATIONMandatory
¢ Bachelor's Degree in Supply Chain Management, Operations Management, Industrial Engineering, Mechanical Engineering, or an equivalent discipline.

Preferred Certifications
¢ Lean Six Sigma (Green Belt preferred)
¢ Supply Chain or Procurement Certification (CIPS, ISM or equivalent) will be an added advantage.

EXPERIENCE (MANDATORY)¢ Freshers are encouraged to apply.
¢ Internship or project experience in Supply Chain Management, Procurement, Vendor Management, Manufacturing, or EPC projects will be an added advantage.
¢ Willingness to travel for vendor assessments, factory audits, and project site visits.
¢ Strong interest in strategic sourcing, procurement processes, and vendor development.

MANDATORY REQUIREMENTS
Candidates must demonstrate successful experience in:

• Strong analytical and process-oriented mindset.
• Excellent documentation and organizational skills.
• Ability to coordinate with multiple stakeholders.
• High level of integrity and attention to detail.
• Effective communication and interpersonal skills.
• Willingness to learn engineering procurement processes.
• Readiness to travel for vendor assessments and project requirements.

Technical CompetenciesBehavioural Competencies

Vendor SourcingOwnership & AccountabilityVendor Pre-QualificationCommunicationProcurement ProcessesCustomer CentricityDocumentation & ComplianceAttention to DetailSupply Chain FundamentalsCollaborationMS Excel & ERP SystemsLearning AgilityData ManagementIntegrityVendor AssessmentProblem SolvingProcess GovernanceTime ManagementSCM AnalyticsHumility

SUCCESS MEASURESWithin the first 12 months, the incumbent is expected to:
¢ Successfully establish and maintain a qualified vendor ecosystem for the Pharma & Semiconductor vertical.
¢ Ensure timely completion of vendor qualification and onboarding activities.
¢ Develop standardized procurement documentation and tracking systems.
¢ Build strong relationships with internal stakeholders and supplier partners.
¢ Improve sourcing efficiency and procurement governance.
¢ Demonstrate ownership, process discipline, and continuous improvement aligned with Listenlights' SOCH Values.