Executive Support & Office Administrator (6-Month Contract)

About the Role

We are seeking a highly organized and proactive professional to provide executive support and administrative coordination for a fast-paced financial services business. The incumbent will work closely with senior management and cross-functional teams to ensure smooth day-to-day operations, effective communication, and efficient coordination of meetings, events, and business activities.

This is a 6-month contract position with immediate commencement.

Key Responsibilities

Executive & Business Support

• Manage calendars, appointments and meeting schedules for senior management.
• Coordinate internal and external meetings, including preparation of meeting materials and follow-up actions.
• Arrange business travel, accommodation and related logistics.
• Assist in preparing reports, presentations, correspondence and business documentation.
• Maintain confidentiality when handling sensitive business information.

Office Administration

• Provide administrative support to business units and management team.
• Maintain proper filing and record management systems.
• Coordinate office facilities, supplies and administrative requirements.
• Assist in processing invoices, claims and administrative documentation.
• Liaise with vendors, service providers and external stakeholders as required.

Communication & Coordination

• Act as a coordination point between internal stakeholders and external parties.
• Support company initiatives, events and business engagements.
• Ensure timely follow-up on tasks, requests and action items.
• Assist in preparing communications, memos and announcements.

Projects & Ad-hoc Support

• Support management on special projects and assignments.
• Assist in coordinating corporate events, meetings and business activities.
• Perform other administrative and coordination duties as assigned.

Job Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies or related disciplines.
• Minimum 5 years of experience in Executive Assistant, Personal Assistant, Executive Support or Administrative roles.
• Able to handle confidential information with professionalism and discretion.
• Experience supporting senior management is an advantage.
• Immediate availability or short notice period preferred.