Executive Support Assistant

We are seeking a highly organized, detail-minded, and discreet Executive Support Assistant to provide comprehensive support to top management in both private and administrative matters. The ideal candidate will be proactive, reliable, and able to handle a wide range of tasks with professionalism and efficiency.

Job Duties

• Provide day-to-day support to top management on private and executive matters.

• Assist with meeting schedules, gift arrangements, guest reception, and meeting schedules.

• Coordinate appointments, errands, and urgent ad hoc matters.

• Handle research, document preparation, filing, and general record management.

• Assist with petty cash handling, reimbursement claims, and related documentation.

• Support internal event coordination and other administrative arrangements.

• Liaise with internal teams and external parties when required.

• Assist with property-related coordination as part of private support duties.

Requirements

• Diploma or above in Business Administration, Secretarial Studies, or a related discipline preferred.

• 2-5 years in executive support or administrative roles

• Fluent in English, Cantonese and Mandarin (spoken/written)

• Detail-minded, well-organized, and able to manage multiple tasks independently.

• Mature, responsible, and able to work closely with top management.

• Strong sense of confidentiality and professionalism.

• Good interpersonal and communication skills.

• Proficient in Microsoft Office (Excel essential) and general office software.