Executive Support - Executive Assistant, Office Manager

Title: Office Manager/Executive Assistant

Location: East Rutherford, NJ (On-Site)

Company Overview:
Kurv Industrial (“Kurv”) is a privately-owned, vertically integrated real estate operating company and investment manager that focuses on the acquisition and development of Class A industrial real estate in the supply-constrained core industrial markets of Chicago, Dallas, Miami, New Jersey/New York, Los Angeles/San Francisco, and Seattle. For more information about Kurv and its accolades, please visit http://www.kurvindustrial.com.

Job Summary:
Based out of Kurv’s New Jersey office, the Office Manager / Executive Assistant is responsible for overseeing the day-to-day operations of the office while also providing high-level administrative support to senior leaders.

This role serves as the central point of coordination for office operations, ensuring a well-managed, efficient, and professional work environment. In parallel, the role provides executive support to optimize leadership effectiveness through strong organization, communication, and administrative execution.

Essential Job Responsibilities

Office Management:

• Oversee day-to-day office operations to ensure a well-maintained, efficient, and professional environment
• Manage conference room scheduling and coordinate meeting logistics for internal and external stakeholders
• Act as primary point of contact for office-related needs, including maintenance, shipping, supplies, and equipment
• Manage relationships with vendors, service providers, and building management
• Coordinate with IT and external partners to support office systems and equipment functionality
• Support employee onboarding logistics, including workspace setup and coordination with HR
• Partner with HR to support and maintain office policies and procedures
• Monitor and maintain office supply inventory, including kitchen and common areas
• Coordinate guest and vendor access to the office
• Plan and support office events and internal team activities
• Ensure the office environment is safe, secure, and aligned with company standards
• Perform additional duties as assigned to support evolving business needs and operational priorities of the company

Executive Assistant Support:

• Provide administrative support to assigned executives, including calendar management, meeting coordination, and travel arrangements
• Prepare materials for meetings, presentations, and internal/external communications
• Manage expense reports and related documentation
• Coordinate meeting logistics, including scheduling, agenda preparation, and follow-up
• Serve as a point of contact among executives, employees, and external partners, ensuring timely and professional communication
• Maintain organized records, files, and documentation (electronic and physical)
• Exercise a high level of discretion in handling confidential and sensitive information
• Perform additional duties as assigned to support evolving business needs and operational priorities of the company

Qualifications

• Bachelor’s Degree, with at least 2-3 years of office administration or office management experience
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and expense management systems like Concur, with the ability to create reports, presentations, and data analysis tools
• Exceptional organizational and time management skills, adept at handling multiple priorities, meeting tight deadlines, and maintaining efficiency in a fast-paced environment
• Clear verbal and written communication skills, including the ability to draft professional correspondence, prepare reports, and effectively engage with stakeholders at all levels
• Excellent written, verbal, and presentation skills with the ability to communicate effectively to executive leadership and external stakeholders
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Demonstrated initiative, ownership mentality, and ability to work independently
• High level of accuracy, attention to detail, and commitment to excellence

Personal Attributes

• Self motivated, proactive, and accountable professional
• Coachable, receptive to feedback, and eager to grow in responsibility and expertise
• Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders
• Collaborative, team oriented individual with strong interpersonal skills
• Highly organized with the ability to manage multiple priorities and meet deadlines in a fast paced environment
• Demonstrates integrity, professionalism, and sound judgment

Compensation & Benefits

• Compensation package commensurate with market data and individual experience, including salary and bonus potential
• 401(k) plan with employer match
• Comprehensive health, dental, and vision insurance
• Generous paid time off, including vacation, sick, and holiday leave

Other Details

• Willingness to work >40-hour work week
• Upbeat and collaborative company culture
• We do not offer remote work options, but provide flexibility