Executive Support Officer

Contract to 30/06/2027 with possible extension | Bowen Hills | Hybrid Working

Lime Recruitment is currently working with a Queensland Government client to recruit an experienced Executive Support Officer. In this role, you will provide comprehensive, high-level executive, secretariat, and administrative support to the Senior Director, Programs within Corporate Enterprise Solutions, acting as a key focal point for information flow, stakeholder coordination, and business operations.

Key Responsibilities:

• Provide comprehensive, professional executive and administrative support to the Senior Director, Programs, including diary, email, and workflow management.
• Manage the flow of information, work requests, and executive correspondence to and from the Office of the Senior Director.
• Coordinate all aspects of administrative, financial, and human resource activities, including travel arrangements, office supplies, and event/venue bookings.
• Prepare high-quality meeting documentation, agendas, board/executive papers, and accurate minute-taking for key program governance forums.
• Assist the Senior Director in the tracking and delivery of designated enterprise projects, programs, and strategic business activities.
• Develop, implement, and maintain effective, standardized, and confidential office management practices and procedures.
• Liaise professionally with senior executives, project officers, program stakeholders, and external entities to ensure seamless operations.
• Handle sensitive and confidential information with high levels of discretion, tact, and diplomacy.

About You:

• Proven experience delivering high-level executive support and administrative services to senior executives within complex government or corporate environments.
• Demonstrated ability to prioritize tasks, meet strict deadlines, manage variable workloads, and work effectively under pressure.
• Strong experience coordinating administrative, financial, and HR support activities within a major program or business unit context.
• Well-developed written and verbal communication skills, with outstanding interpersonal tact, diplomacy, discretion, and confidentiality.
• High-level information management and technical capability using MS Office suite, with a continuous improvement mindset for administrative systems.
• Strong analytical and problem-solving skills, with a self-motivated, proactive approach to working both autonomously and collaboratively in a team.

Why Apply Through Lime Recruitment?

Enjoy two pay runs per week without contractor fees. As a Queensland-owned agency, we offer personalised service and are a Tier 1 supplier to Government clients. Awarded top performing small agency in 2021 and 2022, with a finalist spot in 2023. Partner with Lime for genuine, experienced, friendly recruiters dedicated to securing the best opportunities for you. Apply now or contact Kate Gear on [0477 624 569](tel:0477 624 569) or [email protected] to find out more!