Executive Support VA

Job Summary:
We're now hiring a detail-oriented Virtual Executive/Administrative Assistant to support our fast-paced team coordinating high-level client relationships and corporate services. The role involves calendar coordination, meeting scheduling, and keeping CRM and client records accurate for a client base that includes senior executives and high-profile stakeholders. The right person is highly organized, precise, and comfortable dealing with sensitive information with discretion and professionalism.

Key Responsibilities:

• Coordinate calendars and arrange meetings across several stakeholders and time zones
• Keep CRM records current (currently Excel-based, moving to a dedicated CRM system) with accurate, up-to-date client information
• Read through meeting notes/transcripts and update records with key discussion points, requirements, and next steps ahead of upcoming meetings
• Flag missing or incomplete client information so the database stays accurate and complete
• Make sure contracts and documents are properly signed, saved, and correctly named on internal servers
• Keep an updated to-do list/tracker reflecting outstanding follow-ups and action items
• Support administrative and document control tasks, proper file naming and tidy storage included
• Help with LinkedIn outreach and response tracking (future scope)
• Handle email inbox organization and administration

Mandatory Skills:

• Proven experience in CRM management and data entry (Excel proficiency required; CRM systems a plus)
• Strong calendar management and scheduling experience
• Excellent attention to detail and accuracy, especially with client-facing records
• Strong document management and organizational skills (file naming, storage, version control)
• Dependable, precise, and able to work under little supervision
• Strong written and verbal communication skills
• Comfortable dealing with sensitive, high-profile client information with discretion

Preferred Skills:

• Experience supporting executive-level or C-suite client relationships
• Experience in event coordination or corporate services settings
• Familiarity with LinkedIn outreach and response tracking
• Prior virtual assistant or remote administrative experience
• Ability to juggle several projects at once

Why Join Us:
This is a strong opening to join a growing, globally-focused team where your organizational skills support high-level client relationships directly. You'll get to build strong document and CRM systems from the ground up while working with a collaborative, international team.