We Assist

FULL TIME REMOTE EXECUTIVE TRAVEL ASSISTANT
EST HOURS
Qualifications:
Must-Haves:
<ul>
<li>Stellar English &amp; Communication– Clear, polished communication is a must, both in writing and over the phone.</li>
<li>End-to-End Travel Expertise– Proven experience managing highly complex, ever-changing travel logistics down to the smallest detail.</li>
<li>Proactive Anticipation– A track record of foreseeing problems (closed pools, early flights, last-minute changes) before they arise.</li>
<li>Executive Assistant Background– Experience supporting a high-level, fast-paced executive with demanding travel needs.</li>
<li>Extreme Attention to Detail– Nothing slips through the cracks, from confirmation numbers to hotel amenity hours.</li>
<li>Resourceful, Figure-It-Out Attitude– Comfortable handling curveballs independently and confidently.</li>
</ul>
Nice-to-Haves:
<ul>
<li>Dropbox &amp; Net Docs Familiarity– Experience with cloud document storage and management systems is a plus.</li>
<li>AI Tool Fluency– Comfortable using tools like Claude or ChatGPT to clean up and proofread written work.</li>
</ul>
Responsibilities of the Executive Travel &amp; Personal Assistant:
Your responsibilities include:
<ul>
<li>End-to-End Travel Management</li>
<li>Manage all logistics for frequent domestic travel, often as much as 5 out of every 6 weeks</li>
<li>Coordinate travel for family members or other firm colleagues attending the same events</li>
<li>Inherit and continuously refine an existing travel playbook of preferences, past itineraries, and go-to restaurants</li>
<li>Plan proactively, looking 6+ weeks ahead for conferences and major trips rather than relying on calendar blocks alone</li>
<li>Ask the right questions upfront—arrival and departure timing, point of origin, and what happens after the trip ends</li>
<li>Itinerary Documentation &amp; Communication</li>
<li>Monitor preferred airline apps daily and conduct a weekly travel coordination call with the Managing Partner's wife to align independently booked travel and avoid scheduling conflicts</li>
<li>Build highly detailed, clearly formatted itineraries in shared documents so any team member can step in during an emergency</li>
<li>Hold short, dedicated calls to review upcoming trips instead of relying on text threads</li>
<li>Document every confirmation number, contact, and instruction—never just a screenshot</li>
<li>Hotel &amp; Ground Transportation Coordination</li>
<li>Select hotels based on proximity to meetings or airports and verify amenities are actually available when needed</li>
<li>Arrange the right ground transportation—rental car, driver, or Uber—based on the specifics of each trip</li>
<li>Confirm rental car reservations directly with the company shortly before landing</li>
<li>Anticipate scheduling conflicts, like early flights paired with distant hotels, and adjust before they become a problem</li>
<li>Dining &amp; Grocery Coordination</li>
<li>Coordinate restaurant reservations and grocery deliveries based on dietary preferences and training needs</li>
<li>Confirm delivery logistics in advance, including room delivery, refrigeration, and non-perishable options</li>
<li>Adaptive Problem-Solving</li>
<li>Handle last-minute schedule changes—delayed flights, extended stays—by proactively adjusting hotels, cars, and meetings</li>
<li>Take initiative to see the next logical steps without needing explicit direction</li>
<li>Personal Assistant &amp; Second Home Support</li>
<li>Coordinate seasonal transitions, cleaning services, and maintenance for a frequently visited second home</li>
<li>Keep the home stocked with groceries and business supplies</li>
<li>Arrange private chefs for at-home dinners as needed</li>
<li>Overflow Executive Assistant Support</li>
<li>Manage calendar conflicts and cross-reference digital and physical calendars to ensure nothing is missed</li>
<li>Monitor inbox and shared email for booking confirmations; draft responses and clear non-essential items</li>
<li>Save confirmed bookings and documents to shared storage systems</li>
<li>Support the broader EA team with research, data entry, document summarization, and reporting—using AI tools to polish and proofread work</li>
</ul>
Pay: Php50,000.00 - Php70,000.00 per month
Benefits:
<ul>
<li>Health insurance</li>
<li>Pay raise</li>
<li>Work from home</li>
</ul>
Experience:
<ul>
<li>Executive Travel Management: 3 years (Required)</li>
</ul>
Work Location: Remote

Executive Travel Assistant

Executive Travel Assistant

This job is no longer available

Talents

Recruiters

About