Executive Virtual Assistant and Marketing Support

Scale Up Philippines is looking for an experienced Executive Virtual Assistant with strong marketing skills to support a dynamic, mission-driven US-based entrepreneur and thought leader.

This is more than a traditional admin role. We’re looking for someone who can think ahead, take ownership, manage multiple priorities, and serve as a trusted right hand to the founder while supporting marketing, business development, events, and community-building initiatives.

Key Responsibilities

• Manage calendars, scheduling, inbox coordination, travel arrangements, and executive priorities
• Prepare meeting agendas, materials, follow-up notes, and maintain a CEO dashboard
• Research conferences, podcasts, speaking opportunities, and industry events
• Manage CRM pipelines, speaker applications, leads, and follow-ups
• Support lead generation, outreach campaigns, proposals, and client follow-through
• Assist with workshop and event coordination, including materials, slide decks, invitations, and logistics
• Support virtual community events, programs, and engagement initiatives
• Develop and manage email campaigns, newsletters, and automated sequences
• Plan and schedule social media content across relevant platforms
• Create or coordinate branded content and marketing materials
• Monitor engagement and marketing performance and provide clear reporting
• Support personalized outreach, testimonials, partnerships, and relationship-building efforts

What We’re Looking For

• At least 2–3 years of experience as an Executive VA, Marketing Assistant, or similar combined role
• Experience supporting a founder, entrepreneur, or senior executive
• Strong background in fast-paced, startup, or entrepreneurial environments
• Experience with CRM platforms such as HubSpot, GoHighLevel, Notion, or similar
• Hands-on experience with email marketing platforms such as Mailchimp, ActiveCampaign, Klaviyo, or similar
• Experience in social media management, content scheduling, and basic content creation
• Familiarity with Canva or similar design tools
• Event coordination, workshop support, or community management experience is a strong advantage
• Excellent written and verbal English communication skills
• Highly organized, detail-oriented, proactive, and comfortable working independently
• Able to manage multiple priorities while maintaining accuracy and follow-through
• Comfortable working with partial alignment to US time zones

You’ll Thrive in This Role If You…

You naturally take initiative instead of waiting for instructions. You’re someone who can see both the details and the bigger picture, enjoys supporting purpose-driven leaders, and wants to become an integral part of a growing business—not simply complete assigned tasks.