Executive Virtual Assistant / Client Coordination Specialist

We are looking for a highly organized and proactive Executive Virtual Assistant to support clients, coordinate schedules, manage meetings, and ensure projects stay on track.

Job Qualifications:

• Experience as a Virtual Assistant, Executive Assistant, Project Coordinator, or similar role.
• Excellent English communication skills (written and verbal).
• Strong organizational, time management, and multitasking abilities.
• Strong note-taking and transcription abilities.
• Proficient in Google Workspace, Microsoft Office, and collaboration tools.
• Professional, detail-oriented, and able to maintain confidentiality.
• Willing to work onsite.

Preferred:

• Experience supporting executives, business owners, or client-facing teams.
• Familiarity with ClickUp, Asana, Monday.com, Trello, or similar project management tools.

Job Duties & Responsibilities:

• Manage calendars, appointments, and meeting schedules.
• Coordinate with clients, vendors, and stakeholders.
• Attend meetings, take notes, and prepare summaries.
• Track action items, deadlines, and project progress.
• Provide daily updates and status reports to clients.
• Maintain project trackers, documentation, and task lists.
• Prepare reports, presentations, and correspondence.
• Perform administrative and operational support tasks.
• Can start immediately and willing to work onsite (Juna Subdivision, Matina, Davao City)