Executive Virtual Assistant

About the role

This is an Executive Assistant role supporting senior executives with complex calendar management, travel coordination, and administrative support across business and personal commitments. You will act as a gatekeeper, prioritizing communications and protecting executive time while maintaining strict confidentiality with sensitive information. If you thrive in high-responsibility roles and enjoy being relied on, this role is for you.

Key responsibilities

• Manage complex calendars, appointments, and scheduling across business and personal commitments
• Handle inbox management, draft correspondence, and ensure timely follow-ups on behalf of the executive
• Coordinate domestic and international travel arrangements including itineraries, bookings, and last-minute changes
• Support personal administrative tasks such as reservations, appointments, and day-to-day logistics coordination
• Track priorities, deadlines, and action items to ensure commitments are completed on time
• Conduct research, coordinate with vendors, and assist with special projects as assigned
• Act as a gatekeeper by prioritizing communications and protecting executive time and focus
• Provide responsive support outside standard business hours when urgent matters arise
• Maintain strict confidentiality when handling sensitive business and personal information

About you

• Excellent written and verbal English communication skills
• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or similar support role
• Experience supporting senior executives, founders, or business owners preferred
• Proficiency in Google Workspace, calendar management tools, and communication platforms such as Slack/WhatsApp/Teams or similar
• Highly organized with strong attention to detail and ability to manage multiple priorities simultaneously
• Proactive, dependable, and able to anticipate needs with minimal supervision
• Available to work in US time zones
• Willing and able to provide flexibility for occasional overtime, weekend work, or extended hours when required
• Available to start within 2 weeks from job offer
• Comfortable using time-trackers such as Time Doctor
• Own laptop/desktop, noise-cancelling headphones, and webcam
• Reliable internet connection (at least 50 Mbps)
• Available backup equipment in cases of power and internet outages