Executive Virtual Assistant

Job Summary:
We're bringing on a highly capable Executive Assistant to help organize, grow, and monetize a fast-moving portfolio of creative and business ventures. The role reaches far past calendar management: you'll spot revenue opportunities, run outreach campaigns, manage research projects, and keep several initiatives advancing on your own. Our ideal hire is a critical thinker with leadership experience, strong business instincts, and the confidence to make sound calls without waiting for direction.

Key Responsibilities:

• Handle calendars, scheduling, reminders, email organization, and document management for multiple ventures
• Find partnership, sponsorship, and booking opportunities, then run outreach and follow-up to land them
• Create and maintain contact databases, opportunity trackers, and pipeline records
• Coordinate bookings and shoots, organize deliverables, and follow payments through to receipt
• Conduct market, vendor, competitor, and pricing research for a new product-based business launch
• Look into business setup requirements, startup costs, and vendor comparisons, and present clear recommendations
• Create and maintain a goal framework that turns annual objectives into quarterly, monthly, biweekly, and weekly actions
• Produce a weekly performance review of opportunities created, revenue influenced, costs avoided, and time saved
• Rely on data and analytics to assess what works, flag what doesn't, and propose strategy changes
• Reset schedules and priorities on a fixed cadence so nothing stalls or slips
• Sort incoming work by urgency, revenue impact, and required involvement, escalating only what truly needs a decision

Mandatory Skills:

• Proven background as an executive assistant, operations coordinator, or business support professional
• Prior leadership experience and comfort owning projects from start to finish
• Strong research skills and the ability to source companies, contacts, and market data on your own
• Experience with cold or warm email outreach, including follow-up sequences and response tracking
• Confident with spreadsheets, trackers, and basic data analysis for measuring performance
• Excellent written English and professional communication with external brands and partners
• Strong prioritization and project management skills across several simultaneous workstreams
• Dependable, meticulous, and self-directed with minimal supervision
• Sound judgment for making reasonable decisions when the manager is unavailable

Preferred Skills:

• Experience supporting a founder, creator, or personal brand
• Background in the beauty, fashion, or creative industries
• Familiarity with influencer partnerships, brand collaborations, or talent booking coordination
• Experience assisting an e-commerce or product business launch, including supplier sourcing
• Working knowledge of project management and CRM tools such as Notion, Asana, Trello, Airtable, or similar
• Ability to balance multiple projects in parallel and shift priorities without losing momentum
• Comfort creating simple systems, trackers, and processes where none exist yet

Why Join Us:
This is a rare chance to work alongside an ambitious entrepreneur across several growing ventures, with genuine influence over how the business is structured and where it heads. You'll be given true ownership instead of a narrow task list, and your impact will be visible and measurable within the first month. If you enjoy variety, autonomy, and building from the ground up, you'll thrive here.