Executive/Admin Assistant

The Technical Executive Assistant provides high-level administrative and technical support to an executive, combining traditional executive assistant functions (calendar management, correspondence, meeting coordination) with technical tasks such as data analysis, report generation, systems coordination, and documentation of technical or operational matters. This role requires strong organizational skills paired with the ability to understand and communicate technical, operational, or production-related information.

Executive Support

• Manage the executive's calendar, appointments, and travel arrangements
• Prepare correspondence, memos, presentations, and reports on behalf of the executive
• Organize and coordinate meetings, including agenda preparation and minutes
• Screen and prioritize incoming communications (calls, emails, requests)
• Act as liaison between the executive and internal departments/external stakeholders

Technical/Administrative Support

• Prepare, consolidate, and analyze technical, production, or operational data/reports for executive review
• Assist in tracking KPIs, project timelines, and deliverables across departments
• Support documentation of technical processes, SOPs, or compliance requirements as needed
• Maintain and organize technical files, records, and databases
• Coordinate with IT, QA, Production, or Engineering teams to gather information for executive decision-making
• Assist in preparing materials for board meetings, audits, or technical reviews

General Administrative

• Maintain confidentiality of sensitive company, financial, and personnel information
• Handle filing, documentation, and record-keeping systems
• Perform other duties as assigned by the executive

QUALIFICATIONS

• Bachelor's degree in Business Administration, Engineering, Information Technology, or related field
• At least 2–3 years of experience as an Executive Assistant, preferably in a manufacturing, technical, or industrial setting
• Proficient in MS Office (Excel, Word, PowerPoint); familiarity with ERP/reporting systems is an advantage
• Strong written and verbal communication skills (English and Filipino)
• Highly organized, detail-oriented, and able to manage multiple priorities
• Ability to understand and summarize technical or production-related information for non-technical stakeholders
• High level of discretion and professionalism in handling confidential matters