Executive/Administrative Assistant

Executive/Administrative Assistant

Provides high-level administrative and organizational support to ensure smooth day-to-day operations, enabling GIC Head and Leadership and team members to focus on strategic priorities.

Key Roles & Responsibilities

• Manage calendars, schedule meetings, and coordinate across internal and external stakeholders, including across time zones where applicable
• Arrange domestic and international travel, accommodation, and logistics
• Prepare, format, and proofread documents, reports, presentations, and correspondence
• Handle confidential information with discretion and professionalism
• Organize and coordinate meetings, including agenda preparation, minute-taking, and follow-up on action items
• Manage expense reports, invoices, and basic budget tracking
• Serve as a point of contact between the executive/team and internal or external parties
• Coordinate office administration tasks, including supplies, vendor management, and filing systems
• Support event planning, such as team offsites, workshops, and conferences
• Assist with special projects and ad hoc tasks as needed

Qualifications

-Bachelor's degree preferred, or equivalent experience
-3-5 years of experience in an administrative, EA, or executive support role
-Strong organizational skills with excellent attention to detail
-Proficiency in MS Office / Google Workspace (calendar, docs, spreadsheets, presentations)
-Excellent written and verbal communication skills; English proficiency important for international stakeholders
-Ability to multitask, prioritize, and work independently in a fast-paced environment
-High level of discretion and professionalism in handling sensitive information
-Proactive, resourceful, and solutions-oriented mindset