Executive/Personal Assistant

Role Overview

We are seeking an Executive & Personal Assistant. This dual-capacity role provides administrative support for both business operations and personal matters. The position requires managing complex schedules, coordinating travel, handling confidential information, and ensuring efficient day-to-day operations.

Key Responsibilities

Executive Support

• Calendar Management: Maintain the executive's schedule, coordinate internal and external meetings, and resolve scheduling conflicts.
• Communications: Screen incoming calls and emails. Draft internal and external correspondence on behalf of the executive.
• Travel Coordination: Book domestic and international travel, including flights, lodging, and ground transportation. Prepare detailed itineraries.
• Expense Management: Process expense reports and reconcile corporate credit card statements.
• Administrative Support: Assist with corporate events and ad-hoc research tasks.

Personal Assistance

• Personal Scheduling: Coordinate personal appointments, family commitments, and social events.
• Vendor Management: Communicate with contractors, vendors, and household staff regarding property maintenance and vehicle servicing.
• Errands & Purchasing: Execute daily personal errands, general shopping, and gift purchasing.
• Personal Travel & Events: Book personal travel, dining reservations, and private events.

Qualifications & Requirements

• Experience: 3–5 years of experience supporting executives in both a business and personal capacity.
• Confidentiality: Demonstrated ability to maintain strict confidentiality regarding sensitive business and personal information.
• Technical Skills: Proficiency in [Google Workspace / Microsoft Office 365], expense reporting software, and standard travel booking platforms.
• Organization: Strong attention to detail and the ability to manage multiple concurrent tasks effectively.
• Problem-Solving: Capacity to resolve logistical issues independently and adapt to changing operational priorities.
• Communication: Strong written and verbal communication skills.
• Availability: Willingness to be available outside standard business hours for urgent matters.