External Description

Personal Assistant to the Principal

Full-Time | Austin-Based | Global Coordination Required Compensation: Dependent on experience and caliber

 

A Note on the Role

This is a role for someone exceptional — a person of intelligence, refinement, and discretion who instinctively understands how to operate within the private and professional life of an individual at the highest level.

The principal is a globally recognized entrepreneur and creative force, with interests spanning investment, automotive, hospitality, aviation, sport, film production, and the arts. He is a man of immense energy and precision — and expects the same of those around him. His world moves quickly, across continents and industries, and the right assistant will bring structure, calm, and discernment to that movement.

This position is based in Austin but operates globally. It is both corporate and personal in nature — approximately 75% executive / business support and 25% private life management — and requires a rare combination of intellect, emotional intelligence, and grace under pressure.

 

Overview

The Personal Assistant will serve as the principal’s right hand for all US and North American matters, coordinating his calendar and global movements, managing day-to- day business and personal logistics, and liaising seamlessly between his corporate teams, family office, and private affairs.

This is not a role for the inexperienced or the easily flustered. The successful candidate will already have supported an ultra-high-net-worth individual, senior executive, or family office principal, and will understand the pace, precision, and confidentiality that this world demands.

 

Key Responsibilities Executive & Business Support

• Full global calendar management across time zones, coordinating multiple companies, boards, and creative projects.
• Manage communications, correspondence, and briefing materials with exceptional attention to tone, grammar, and clarity.
• Liaise confidently with senior business associates, lawyers, accountants, and advisors on behalf of the principal.
• Coordinate meetings, calls, and events across global offices and production
• Prepare concise summaries, itineraries, and briefing notes in advance of travel or meetings.
• Maintain oversight of the principal’s commitments, ensuring priorities are managed and time is optimized.

 

Private & Lifestyle Support

• Oversee selected personal matters, including travel arrangements, errands, shopping, and memberships.
• Manage gifting, wardrobe coordination, and event preparation with refined taste and discretion.
• Coordinate with household and family office teams in the US and abroad on personal matters as required.
• Assist with property-related logistics, vendors, and service providers as new residences are established.
• Handle confidential documentation, correspondence, and personal records with absolute security.

 

Travel & Logistics

• Manage all aspects of the principal’s global travel, including private aviation, hotels, and ground transport.
• Prepare detailed itineraries and ensure all arrangements are synchronized with wider corporate and family schedules.
• Coordinate with teams across multiple time zones to ensure seamless transitions between continents.
• Be available out of hours for urgent adjustments or problem-solving as

Candidate Profile

This is a role for someone who brings quiet capability and composure to complex, demanding environments. The ideal candidate will have supported a UHNW individual, chairman, or senior principal and will understand the art of operating both privately and professionally, always one step ahead.

Essential qualities:

• Exceptional emotional intelligence, tact, and
• Impeccable written and spoken English; faultless spelling and
• Loyal, discreet, and entirely without ego — a “steel trap” for confidential
• Calm, self-possessed energy; able to read a room and adjust
• High personal standards of presentation, behavior, and
• Experienced managing senior relationships and complex, shifting
• Anticipatory by nature — sees what’s coming before it’s
• Refined communication style; clear, concise, and
• Mature outlook — this is not a role for the wide-eyed or easily

 

Structure & Environment

• Based full-time in Austin, working primarily in the US corporate campus.
• Reports directly to the principal and liaises with his executive office, family office, and wider global team.
• Some travel may be required.

 

Confidentiality

This position requires the highest possible standard of discretion and confidentiality. The successful candidate will be required to sign a strict non-disclosure agreement. The expectation is total trustworthiness and loyalty — this role is built entirely on both.

#LI-DNI