Executive/Personal Assistant to Creative Founder

Executive/Personal Assistant to Creative Founder/CEO

On-site 5 days, Midtown East

Compensation: $150k-200k

This is a high touch EA/PA role supporting an internationally recognized designer. Ideally seeking candidates with experience supporting a creative, HNW principal with both business and personal support. The office is on the finest stretch of Madison Avenue and the team is phenomenal. This is an exceptional opportunity for a strong executive support professional interested in a creative setting.

Responsibilities:

• Singular gatekeeper and gateway for staff and clients direct access to the CEO

• Communicate on behalf of the CEO by reading, responding, and/or delegating all emails, phone calls, and text messages received.

• Oversee the entire daily personal and professional calendar of CEO

• Schedule all client appointments and vendor meetings attended by CEO

• Schedule personal care appointments

• Ensure visibility of calendar to family and office team

• Maintain daily to-do list and issues hourly reminders of list and schedule throughout the day

• Initiate top client outreach, including but not limited to daily reach out to clients on the CEO's behalf with jewelry photos, invitations to dinner/lunch, and visits to the atelier

• Maintain a running list of clients to reach out to and track communication and wish-list

• Work closely with the Production team to communicate on client sales/orders

• Manage CRM initiatives to ensure timely and appropriate gifting for all clients

• Plan all business and personal/family travel

• Book airfare and accommodation

• Manage all dining and activity reservations

• Participate in travel as needed; typically 6-7x/year both domestic and international

• Maintain the CEO’s NYC apartment

• Coordinate houseguest preparation

• Coordinate functionality of daily well-being

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