Executive's Assistant

About the role

HKJ is looking for a sharp, dependable, and highly resourceful Executive Assistant to provide direct, high-level support to our senior executive. This is more than an administrative role — it's a trusted right-hand position for someone who can anticipate needs, take initiative, and manage priorities with minimal supervision. The ideal candidate is someone who thinks on their feet, exercises sound judgment, and takes ownership of tasks without needing constant direction.

Key responsibilities

• Provide comprehensive day-to-day support to the assigned executive, managing schedules, correspondence, and priorities
• Anticipate the executive's needs and proactively handle tasks, follow-ups, and coordination without being told
• Prepare, organize, and manage documents, reports, and communications with accuracy and discretion
• Coordinate meetings, appointments, and travel arrangements
• Liaise professionally with internal teams, clients, and external partners — including foreign business contacts
• Handle confidential and sensitive information with the highest level of discretion and trustworthiness
• Manage ad hoc tasks and special projects as assigned, adapting quickly to shifting priorities

About you

• 2–3 years of experience as an Executive Assistant, Personal Assistant, or similar role (more experience is a strong advantage)
• Proven experience working with Chinese nationals or foreign executives is highly preferred
• Excellent communication skills, both written and verbal (English and Filipino)
• Highly organized, detail-oriented, and able to manage multiple priorities under pressure
• Strong initiative and common sense — someone who can be trusted to make sound decisions independently
• Professional demeanor with strong interpersonal skills
• Preferably residing near Taguig City or able to commute easily
• Willing to work Monday to Saturday, 9:00 AM–6:00 PM
• Valid driver's license and confidence driving a car (nice to have)

About us

Huayu KJ Supply & Leasing Corp. (HKJ) is based in BGC, Taguig City.