Executive/Senior Executive- Accounts Payable

Role & responsibilities

1. Vendor Invoice Booking & Verification

• Review and process vendor invoices accurately and within defined timelines.
• Verify invoices against Purchase Orders, Goods/Service Receipts, approvals, and supporting documents.
• Ensure invoices comply with applicable company policies, accounting requirements, and authorization processes.
• Coordinate with internal stakeholders and vendors for resolution of invoice discrepancies.
• Maintain accuracy in vendor accounting and invoice processing.

2. SAP Invoice Processing

• Perform MIRO entries in SAP for vendor invoice booking.
• Ensure correct selection of vendor, PO, tax codes, GL/accounting details, cost centres, and other relevant information while processing transactions.
• Identify and resolve invoice or PO-related discrepancies in coordination with Purchase, Operations, and other stakeholders.
• Ensure timely posting of transactions to support accurate period-end accounting.

3. Vendor & Bank Payments

• Prepare and process vendor payments as per agreed payment terms, company policies, approval matrix, and applicable statutory requirements.
• Ensure payments are processed within stipulated timelines.
• Verify payment proposals and relevant supporting documents before payment processing.
• Maintain appropriate payment records and supporting documentation.
• Coordinate for resolution of rejected, returned, or pending payments.

4. Statutory Payments & Compliance

• Coordinate and process applicable statutory payments within prescribed timelines.
• Ensure necessary documentation and approvals are available prior to processing statutory payments.
• Maintain appropriate records for statutory payments and support audit/compliance requirements.
• Track due dates to minimize the risk of delays or non-compliance.

5. MSME Compliance

• Monitor vendors falling under applicable MSME requirements.
• Track MSME vendor outstanding amounts and payment timelines.
• Ensure timely processing of eligible MSME vendor invoices and highlight potential overdue cases.
• Maintain supporting vendor declarations and relevant documentation.
• Prepare periodic MSME-related reports/MIS required by Finance and management.
• Coordinate with relevant stakeholders to ensure adherence to MSME compliance requirements.

6. Creditor Management & Ageing

• Monitor creditor/vendor outstanding balances and prepare/review Creditor Ageing reports.
• Regularly review long-pending and overdue vendor balances.
• Follow up with concerned stakeholders for closure of pending invoices, debit balances, advances, and other reconciliation items.
• Perform vendor account reconciliations and resolve differences in a timely manner.
• Support timely closure of ageing balances and maintain accurate vendor ledgers.

7. Vendor Documentation & Record Management

• Maintain systematic records of vendor invoices, payment documents, approvals, and supporting documents.
• Ensure vendor documents are appropriately maintained for internal/external audits and statutory requirements.
• Facilitate easy retrieval of documentation for audit, reconciliation, and compliance purposes.
• Ensure completeness and accuracy of accounts payable documentation.

8. Timeline & Process Adherence

• Ensure adherence to defined timelines for invoice booking, vendor payments, statutory payments, reconciliation, and period-end closing.
• Follow established SOPs, financial controls, and approval processes.
• Highlight delays, exceptions, or compliance concerns to relevant stakeholders on a timely basis.
• Support month-end and year-end closing activities related to Accounts Payable.

Work Experience

• 4-5 years of relevant experience
• Education Background: M.COM

Key Skills & Competencies

• Strong understanding of Accounts Payable and vendor accounting
• Hands-on knowledge of SAP, particularly MIRO/invoice processing
• Vendor invoice verification and booking
• Vendor and bank payment processing
• Creditor reconciliation and Creditor Ageing
• Understanding of MSME compliance requirements
• Knowledge of statutory payments and basic taxation concepts
• Good accounting fundamentals
• Strong MS Excel skills
• High attention to detail and numerical accuracy
• Documentation and record-management skills
• Good stakeholder and vendor-management skills
• Ability to work within stringent financial and compliance timeline