Executive/Senior Executive, Payroll

Company description:

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment.

We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers.

Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society.

For more information on Singapore University of Social Sciences, please visit www.suss.edu.sg

Job description:

About The Job

The Payroll Executive/Senior Executive oversees the accurate and prompt execution of payroll processes, ensuring full compliance with statutory requirements at the University. This role is critical in streamlining payroll operations, enhancing employee satisfaction, and safeguarding the integrity and confidentiality of payroll data through efficient systems and practices.

Job Description

Key Responsibilities

• Manage end-to-end monthly payroll processing for all employees (including full-time, part-time, and associates) in compliance with statutory requirements and university policies, using SAP SuccessFactors.
• Prepare and review monthly payroll reports, including variance analysis and reconciliations.
• Handle CPF submissions, income tax filings (IR8A, IR21), NS claims, and Government-Paid Leave claims.
• Manage employee benefits administration related to payroll, such as leave encashment, overtime claims, reimbursements, and deductions.
• Administer and maintain the payroll system, ensuring data accuracy and up-to-date employee records.
• Support internal and external audits by preparing necessary documentation and responding to audit queries.
• Liaise with Finance, external vendors, and statutory boards for reconciliation and compliance matters.
• Participate in payroll system enhancements or HR projects, including UAT testing and process improvements.
• Keep abreast of changes in payroll regulations, employment law and best practices.
• Proactively identify and recommend improvements to payroll processes to enhance efficiency, accuracy, and overall effectiveness.
• Provide guidance and support to HR team members where necessary.
• Support broader HR operations beyond payroll responsibilities, where appropriate, to contribute to overall HR service delivery and team effectiveness.

Job Requirements

• Degree in Human Resource Management, similar or equivalent.
• Minimum 5 years of hands-on payroll processing experience
• Strong working knowledge of Singapore employment laws, CPF act, tax regulations, and statutory requirements
• Good at using Microsoft Office applications, especially Microsoft Excel.
• Proficient in HRIS systems (SAP SuccessFactors).
• Excellent attention to detail, analytical skills, and the ability to manage confidential information.
• A good team player and able to work independently with minimal supervision.
• Strong communication and interpersonal skills to work effectively across teams and levels.