Executive/Senior Executive TA Coordinator

SUMMARY

Key Responsibilities

1. Interview Coordination

• Coordinate with Recruiters, candidates, and interview panels for scheduling interviews.
• Manage interview calendars and ensure timely confirmation of interview slots.
• Share interview details, meeting links, venue details, and other relevant information with candidates and interviewers.
• Coordinate interview rescheduling or cancellations whenever required.
• Maintain proper records of scheduled, completed, rescheduled, and pending interviews.
• Follow up with Recruiters and interviewers for interview feedback and status updates.

2. Candidate Follow - Ups

• Coordinate with candidates regarding interview schedules, documentation, joining formalities, and other recruitment-related requirements.
• Follow up with candidates for pending documents and information.
• Maintain regular communication with candidates throughout the recruitment process.
• Track candidate status and ensure pending actions are followed up within the required timelines.

 

3. Documentation

• Maintain and update candidate-related documents and recruitment records.
• Ensure all required documents are collected and properly maintained.
• Assist Recruiters with documentation related to shortlisted, selected, and upcoming candidates.
• Maintain recruitment trackers, interview sheets, candidate databases, and other HR records.
• Ensure accurate and timely updating of recruitment data in the relevant HR/ATS systems.

 

4. Recruiter Coordination & Support

• Act as a coordination support for the Talent Acquisition team in day-to-day recruitment activities.
• Assist Recruiters with interview scheduling, candidate communication, documentation, and follow-ups.
• Coordinate with internal stakeholders to ensure smooth movement of candidates through different stages of the recruitment process.
• Support Recruiters in maintaining accurate candidate and interview status updates.
• Provide regular updates on pending interviews, feedback, documentation, and candidate actions.

 

5. HR Operations & Data Entry Support

• Provide support to the HR Operations team with routine administrative activities.
• Assist with data entry and updating employee/candidate information in HR systems and trackers.
• Maintain accurate records and ensure data is entered within the defined timelines.
• Assist with maintaining various HR trackers, reports, and databases.
• Support the Operations team with documentation, data validation, and other assigned activities.
• Onboarding & Arrangement Pan India

 

6. Reporting & Tracking

• Maintain daily/weekly recruitment and interview trackers.

• Track pending actions and ensure timely follow-ups with concerned stakeholders.

• Prepare basic recruitment-related reports and status updates as required.

• Ensure recruitment data is accurate, updated, and readily available for reporting purposes.

• Documents Onboarding

       

  Requirements

Qualifications

• Graduate in Human Resources, Business Administration, Commerce, or any relevant discipline.

• 1 3 years of experience in Talent Acquisition, Recruitment Coordination, HR Operations, or fresher can also be considered.

• Prior experience in interview coordination and candidate follow-ups will be preferred.

• Good working knowledge of MS Excel/Google Sheets, MS Office.

• Good written and verbal communication skills.

• Strong coordination and follow-up skills.

• Good communication and interpersonal skills.

• Strong attention to detail and accuracy.

• Ability to manage multiple tasks and priorities simultaneously.

• Good data-entry and documentation skills.

• Ability to maintain trackers and recruitment records systematically.

• Proactive approach towards pending tasks and follow-ups.

• Ability to coordinate effectively with Recruiters, candidates, interviewers, and internal teams.

• Good time-management and organizational skills.

• Ability to work in a fast-paced recruitment environment.

  Benefits

Benefits to employees:

       Provident Fund

       Paid Leaves + Festival Holidays

       Medical Insurance + Personal Accident Insurance

       Maternity and Paternity leaves

       Annual Diwali Bonus

       R & R rewards for best-performing employees