Exim Executive

Role Overview

We are looking for an experienced Import & Export / Customs & Logistics professional with strong knowledge of customs regulations, freight forwarding, CHA coordination, transportation, export documentation, and government export incentive schemes.

The candidate will be responsible for managing and coordinating import/export shipments, ensuring customs compliance, working closely with CHAs and freight forwarders, and monitoring export obligations and incentives.

Key Responsibilities

1. Customs & Regulatory Compliance

• Manage day-to-day import and export customs activities.
• Ensure compliance with applicable Customs regulations, procedures, notifications and circulars.
• Coordinate with Customs authorities and other regulatory agencies whenever required.
• Ensure accurate preparation and submission of customs-related documentation.
• Monitor changes in customs regulations and assess their impact on business operations.
• Coordinate with internal teams to resolve customs-related queries and documentation issues.

2. Freight Forwarding & Shipment Management

• Coordinate with freight forwarders, shipping lines, airlines and transporters for import and export shipments.
• Obtain and compare freight quotations and negotiate rates where applicable.
• Track shipments from booking to final delivery.
• Ensure timely movement of cargo and monitor shipment schedules.
• Coordinate for documentation such as Bill of Lading, Air Waybill, Commercial Invoice, Packing List, Certificate of Origin and other shipping documents.
• Monitor freight costs and ensure proper documentation for billing and reconciliation.

3. Customs House Agents (CHA) Coordination

• Coordinate with Customs House Agents (CHAs) for customs clearance activities.
• Provide required documents and information to CHAs for timely clearance.
• Follow up on customs assessments, examinations, queries and out-of-charge procedures.
• Review CHA documentation and ensure accuracy of customs declarations.
• Monitor CHA performance and address delays or clearance-related issues.

4. Transportation & Logistics

• Coordinate domestic transportation of imported/exported materials.
• Arrange vehicles based on shipment requirements and delivery schedules.
• Coordinate with transporters for timely pickup and delivery.
• Track vehicle movement and shipment status.
• Ensure proper documentation for transportation and delivery.
• Monitor transportation costs and identify opportunities for cost optimization.

5. Dangerous Goods (DG) Handling

• Knowledge of Dangerous Goods (DG) regulations and transportation requirements.
• Ensure appropriate classification, documentation, packaging and labelling of DG shipments.
• Coordinate with freight forwarders, airlines/shipping lines and transporters for DG cargo.
• Ensure compliance with applicable DG transportation requirements for air, sea and road shipments.
• Coordinate with relevant teams for DG declarations and documentation.

6. Export Obligations & Incentive Schemes

• Manage and monitor export obligations and related documentation.
• Working knowledge of EPCG (Export Promotion Capital Goods) Scheme.
• Working knowledge of RoDTEP (Remission of Duties and Taxes on Exported Products).
• Knowledge of Duty Drawback procedures and claims.
• Monitor export incentive claims and ensure timely submission of required documentation.
• Maintain records related to export obligations and incentive schemes.
• Coordinate with consultants, CHAs and internal finance teams for reconciliation and closure of claims/obligations.

7. ICEGATE & DGFT

• Hands-on knowledge of ICEGATE for customs-related activities.
• Working knowledge of DGFT portal and procedures.
• Coordinate for IEC-related activities, amendments and other DGFT requirements.
• Monitor shipping bills, Bills of Entry and other customs documentation through applicable systems.
• Maintain records and reports related to import/export transactions.

Required Skills & Knowledge

• Strong knowledge of Customs regulations and procedures.
• Good understanding of Import & Export documentation.
• Experience in coordinating with CHA, freight forwarders, shipping lines and transporters.
• Knowledge of EPCG, RoDTEP and Duty Drawback.
• Working knowledge of ICEGATE and DGFT portals.
• Knowledge of Dangerous Goods (DG) requirements.
• Good understanding of international logistics and freight movement.
• Strong follow-up and coordination skills.
• Good analytical and documentation skills.
• Ability to manage multiple shipments and deadlines simultaneously.
• Good communication and negotiation skills.
• Proficiency in MS Excel, Word and PowerPoint.