Exim Executive

Role Summary

The EXIM Executive will manage end-to-end import and export operations, ensure regulatory compliance under Customs, DGFT, FEMA, and MOOWR (Manufacturing and Other Operations in Warehouse Regulations), and coordinate with internal stakeholders, CHAs, freight forwarders, and government authorities to ensure smooth, penalty-free, and timely cross-border trade transactions.

Key Responsibilities

A. Import Operations

• Coordinate import purchase orders with suppliers and internal teams.
• Monitor shipping schedules and proactively flag delays.
• Verify Commercial Invoices for accuracy against PO terms.
• Verify Packing Lists against shipment contents.
• Review Bill of Lading / Airway Bill for consistency with shipment and PO.
• Manage import insurance documentation.
• Prepare and manage Import LC documentation.
• Coordinate freight movement with forwarders/carriers.
• Liaise with CHA for clearance activities.
• Verify Bill of Entry (BOE) for classification, valuation, and duty accuracy.
• Coordinate customs duty payments within timelines.
• Ensure smooth customs clearance to avoid demurrage/detention.

B. Export Operations

• Prepare complete export documentation sets.
• Generate and verify Commercial Invoices.
• Prepare Packing Lists.
• Process Shipping Bills through customs.
• Ensure LUT (Letter of Undertaking) compliance for zero-rated exports.
• Generate E-way Bills for domestic movement of export cargo.
• Prepare export declarations as per regulatory requirements.
• Coordinate Certificate of Origin (COO) issuance (preferential/non-preferential).
• Book freight with forwarders/shipping lines.
• Track shipments end-to-end till delivery.
• Maintain and share shipment documentation with customers.

C. MOOWR Compliance

• Maintain MOOWR inward accounting records for bonded goods.
• Maintain Bond Register as per customs bonded warehouse norms.
• Maintain Warehouse Register for stock movement.
• Maintain Stock Register reflecting real-time inventory.
• Maintain Consumption Register for raw material usage under bond.
• Prepare re-export documentation for bonded goods.
• Prepare domestic clearance documentation (ex-bond clearance) with duty payment.
• Handle periodic customs reporting for MOOWR unit.
• Conduct monthly MOOWR reconciliation (bond in/out vs. physical stock).
• Monitor bond balance to prevent lapses/excess utilization.
• Support customs audits and inspections for the MOOWR facility.
• Track rework inward/outward movement of bonded goods.
• Account for waste & scrap generated from bonded manufacturing.
• Perform periodic MOOWR inventory reconciliation between books and physical stock.

D. Customs Compliance

• Classify goods under correct HSN codes.
• Calculate applicable customs duties (BCD, IGST, Cess, etc.).
• Track Import General Manifest (IGM) filings.
• Verify Bill of Entry for accuracy pre- and post-filing.
• Monitor "Out of Charge" status for timely cargo release.
• Respond to and manage customs notices/queries.
• Track and apply duty exemption notifications applicable to the business.
• Manage EPCG / Advance Authorisation documentation and obligations (where applicable).

E. DGFT Activities

• Maintain and update Importer Exporter Code (IEC) details.
• Process DGFT amendments (IEC, license modifications, etc.).
• Prepare and submit periodic Import-Export reporting to DGFT.
• Manage RoDTEP claim filing and reconciliation.
• Manage RoSCTL claims (where applicable, for textile exports).
• Maintain and track EXIM licenses (Advance Authorisation, EPCG, etc.).

F. Logistics Coordination

• Coordinate with freight forwarders for space booking and rate negotiation support.
• Liaise with CHA for clearance and documentation.
• Manage courier-based import shipments.
• Manage courier-based export shipments.
• Follow up on delivery status with logistics partners.
• Track shipments across the supply chain (origin to destination).

G. FEMA Compliance

• Ensure timely Shipping Bill closure in banking records.
• Ensure timely Bill of Entry (BOE) closure.
• Manage EDPMS (Export Data Processing and Monitoring System) entries and reconciliation.
• Manage IDPMS (Import Data Processing and Monitoring System) entries and reconciliation.
• Coordinate with banks for documentation and remittance processing.
• Track foreign remittances (inward/outward) against shipments.

Qualifications & Experience

• Education: Bachelor's/Masters degree in Commerce, International Trade, Supply Chain, or related field
• Experience: 5-10 years in EXIM/international trade operations, preferably with exposure to bonded warehousing (MOOWR/EOU/SEZ).
• Certifications (preferred): DGFT/FEMA/Customs-related certifications; MOOWR compliance training.

Skills Required

• Strong knowledge of Customs Act, FTP (Foreign Trade Policy), FEMA regulations, and MOOWR scheme.
• Hands-on experience with ICEGATE, DGFT portal, EDPMS/IDPMS.
• Proficiency in HSN classification and duty structures.
• Strong coordination skills with CHAs, freight forwarders, and banks.
• Working knowledge of ERP systems (SAP/Oracle) for stock and bond accounting.
• High attention to detail and documentation accuracy.
• Good communication skills for cross-functional and external stakeholder coordination.