Expeditor

About the role

To update the status of all ordered cargo or goods and ensure shipments are scheduled, planned, and delivered on time, and meet specifications as stipulated in the purchasing document, i.e.: Purchase Order (PO) / Release Order (RO) / Manual Confirmation Order (MCO) / Service Order (SO) with materials.

Key responsibilities

• Expedite and monitor materials delivery by telephone calls, telexes, facsimile, emails and visits to vendor premises, with frequency dependent on Purchase Order delivery date
• Plan and perform materials delivery execution through monitoring, communicating and issuance of reminders to vendors and sub-vendors to ensure timely delivery and no disruption to operations
• Review and familiarize delivery schedules and relevant documents with vendors to efficiently monitor delivery of materials and equipment and ensure vendor compliance to PO delivery dates
• Record correspondence with vendors and sub-vendors on current delivery status and forward justification for late delivery for evaluation
• Notify representatives promptly of anticipated delays or backlogs and recommend appropriate remedial actions
• Recommend procedural ideas to maximize effectiveness of expediting services
• Identify types of dangerous goods and determine transportation requirements
• Expedite all cargo or goods PO/RO issued to vendors, including Criticism of Material (COM) replacement cargo or goods
• Generate relevant reports, follow-up delivery to suppliers, conduct analysis and recommend necessary action against vendors based on delivery performance

About you

• Diploma or Degree in Supply Chain, Logistics, Business Administration or related field
• 2–3 years of relevant experience in expediting, procurement, logistics, freight forwarding or material coordination, preferably in Oil & Gas
• Good knowledge of PO, delivery schedules, vendor coordination and material expediting
• Strong communication, follow-up, coordination and problem-solving skills
• Proficient in Microsoft Office
• Proactive, organised, detail-oriented and able to work under pressure