Experienced Construction Office Manager

Overview

We are seeking a highly organized and energetic Experienced Construction Office Manager to lead our administrative operations within a dynamic construction environment. This pivotal role involves overseeing daily office functions, managing project documentation, coordinating vendor relationships, and ensuring smooth communication between teams, clients, and suppliers. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for supporting construction projects from inception to completion. Join us to contribute to impactful projects while fostering an efficient and positive office atmosphere.

Duties

• Manage all administrative aspects of the construction office, including filing, record keeping, and maintaining project documentation
• Oversee schedule management for project timelines, meetings, and deadlines using Microsoft Office tools and spreadsheets
• Coordinate vendor management activities such as procurement, contract negotiations, and service scheduling
• Supervise clerical staff and provide training & development opportunities to ensure high performance
• Handle human resources functions including payroll processing, employee onboarding, and confidentiality of sensitive information
• Support accounting and bookkeeping tasks utilizing QuickBooks or other financial software to track expenses and budget adherence
• Facilitate client communication by preparing reports, answering inquiries professionally, and managing front desk responsibilities with excellent phone etiquette
• Organize event planning activities for project milestones or team-building events to foster collaboration and morale
• Ensure office compliance with safety standards and maintain organized filing systems for legal and project documents

Experience

• Proven supervisory experience in an office management or administrative leadership role within the construction or related industry
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with experience using spreadsheets for budgeting and scheduling purposes
• Familiarity with accounting software such as QuickBooks or similar financial management tools
• Demonstrated experience in vendor management, contract negotiation, and procurement processes
• Background in human resources functions including payroll administration and employee training & development
• Excellent communication skills with the ability to handle confidential information discreetly
• Prior experience managing office operations in a fast-paced environment with a focus on organization and efficiency
• Knowledge of construction project workflows, technical proficiency in office software, and familiarity with financial software are highly desirable
• Knowledge of government contracting requirements such as WH-38 certified payroll
• Financial forecasting

Join our team as an Experienced Construction Office Manager to lead our administrative efforts with enthusiasm! Bring your expertise in office management, team supervision, financial oversight, and client communication to create an organized foundation for successful construction projects. We value proactive professionals who thrive on multitasking and excel at building positive relationships across teams. Your contribution will be vital in maintaining a productive work environment while supporting our commitment to excellence in every project we undertake.

Pay: $25.00 - $35.00 per hour

Expected hours: 40.0 per week

Work Location: In person