Experienced Executive Assistant (Dayshift - Onsite)

Can you turn concepts into action and keep a fast-paced executive on track?

Do you thrive on managing schedules, projects, and stakeholder communications?

Ready to streamline workflows and make every meeting count?

You're the EA we're looking for!

About the Role

We’re looking for a detail-oriented and highly organised Experienced Executive Assistant to support our clients. In this role, you’ll help manage schedules, coordinate tasks, and ensure everything runs smoothly behind the scenes. If you excel at multitasking, communication, and problem-solving, we’d love to hear from you.

Ideal Candidate (Must Have Requirements)

• Proven solid experience as an Executive Assistant, Virtual Assistant, or similar role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace, Microsoft Office, and collaboration tools like Zoom, Slack, or Asana.
• Ability to anticipate needs, take initiative, and work independently.
• A problem-solver who thrives in a fast-paced environment.
• Amenable to working onsite in our Davao Office (Robinsons Cybergate Delta)

Tasks and Responsibilities

• Manage and maintain calendars, appointments, and meetings.
• Handle email correspondence, prioritise messages, and respond on behalf of the executive when needed.
• Prepare reports, presentations, and other business documents.
• Conduct research and compile relevant information.
• Organise travel arrangements, including flights, accommodations, and itineraries.
• Assist with project management and follow up on action items.
• Handle confidential information with discretion and professionalism.

Industry-leading benefits

• HMO w/ Dental Coverage + Dependents + Free Mental Health Consultations
• 2-week paid Holiday Break. Enjoy the season without worrying about your work.
• Fixed weekends off (Saturday and Sunday). Take control of your weekends, relax with loved ones, or indulge in your passions.
• Take advantage of working the day shift schedule! Wake up to the sunrise and wind down as the sun sets.

We have a virtual recruitment process. What you need

• Strong and Stable Internet Connection for uninterrupted video interviews
• Laptop or PC with Webcam for online assessments and interviews

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About VAP

VAP is a leading, fast-growing offshore staffing solution for Australian and New Zealand small and medium businesses. We recruit and manage virtual assistants (VAs) to empower business owners to achieve their goals. At the same time, we create meaningful opportunities for our staff in the Philippines to lead better lives.

We pride ourselves on having a supportive and collaborative team. We value energy, candid communication, and a high-performance work environment. We are looking for someone who fits well into this culture and can contribute positively to our team's dynamic.

Other Career Opportunities

• General Admin VAs
• AU Accountants/Bookkeepers
• Financial Planning VAs
• Mortgage Broking VAs
• Mortgage Parabrokers (anywhere in the PH)
• Paraplanners
• Executive Assistants
• Team Manager - Client Facing