Experienced office Coordinator

Job Summary

Aranaas Home Healthcare is seeking an experienced Office Coordinator to support the daily operations of home care agency. The ideal candidate must have previous home care or home health agency office experience, hands-on HHAeXchange experience, and knowledge of EVV, client intake, onboarding, caregiver scheduling, and compliance documentation.

Home care or home health agency office experience and HHAeXchange experience are required. Applicants without these qualifications will not be considered.

Duties and Responsibilities

• Manage client intake, referral processing, and onboarding paperwork.
• Coordinate client intake appointments and maintain accurate client files.
• Use HHAeXchange to monitor EVV visits and resolve clock-in/clock-out exceptions.
• Assist with caregiver scheduling, shift coverage, and client service coordination.
• Monitor timesheets and visit records for accuracy.
• Maintain employee files, clearances, training records, and required documentation.
• Answer phone calls, respond to emails, and communicate with clients and caregivers.
• Track missing paperwork and follow up on outstanding documentation.
• Assist with administrative tasks and compliance requirements.
• Protect confidential client and employee information.

Required Skills and Qualifications

• Previous home care or home health agency office experience.
• Hands-on HHAeXchange experience.
• Knowledge of EVV and visit exception management.
• Experience with client intake and onboarding.
• Caregiver scheduling and coordination experience.
• Strong computer, communication, and organizational skills.
• Attention to detail and ability to multitask.
• Ability to work independently with minimal supervision.
• Professionalism, reliability, and strong problem-solving skills.

Pay: $16.00 - $18.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person