Experienced Patent Paralegal

About the role

AFFA Intellectual Property Rights is seeking an experienced and highly organized Senior Patent Paralegal to manage patent grant formalities, annuity payments, and post-grant administration for our Indonesian and international clients. This role requires strong knowledge of patent procedures, excellent deadline management, and meticulous attention to detail. The successful candidate will independently handle a substantial patent portfolio while coordinating closely with clients, patent attorneys, foreign associates, government authorities, and our internal finance and operations teams.

Key responsibilities

• Review notices of allowance and patent grant decisions and identify all required actions and deadlines.
• Report allowance and grant decisions to clients clearly and promptly.
• Request and follow up on client instructions regarding grant fees and post-grant requirements.
• Prepare and process payment of patent grant, publication, and other official fees.
• Review granted patent documents and certificates to ensure the accuracy of bibliographic information.
• Coordinate the issuance, collection, and delivery of patent certificates and related documents.
• Handle corrections, recordals, and other post-grant formalities where required.
• Maintain complete and accurate records of all grant-stage correspondence and documents.
• Manage patent annuity and maintenance-fee deadlines for a large portfolio of Indonesian patents.
• Calculate annuity amounts accurately, including accumulated annuities, penalties, and applicable official fees.

About you

• Minimum 3–5 years of relevant experience handling patent administration, preferably with an intellectual property law firm, patent agency, corporate IP department, or annuity service provider.
• Demonstrated experience handling patent grant formalities and annuity payments.
• Good working knowledge of Indonesian patent procedures, official deadlines, and post-grant requirements.
• Experience using an IP docketing or case-management system is strongly preferred.
• Bachelor's degree in Law, Business Administration, Management, Science, Engineering, or another relevant discipline.
• Strong written and spoken English and Bahasa Indonesia.
• Proficiency in Microsoft Excel, Word, Outlook, and document-management systems.
• Exceptional attention to detail and numerical accuracy.
• Strong deadline-management and organizational skills.
• Ability to manage a high-volume portfolio and multiple urgent matters simultaneously.

About us

AFFA Intellectual Property Rights is a leading intellectual property firm assisting local and international clients with the protection and enforcement of their intellectual property rights in Indonesia and Timor-Leste. You will join an established and growing IP practice, work with a substantial international patent portfolio, and have the opportunity to develop your expertise in patent portfolio management.