Expert Project Document Control (m/f/d)

Discover your exciting role As an Expert Project Document Control, you will act as a key expert supporting projects and teams in all document control matters across the organization. You will ensure consistent, compliant, and efficient document management processes throughout the entire project lifecycle.

By leveraging your expertise, you will harmonize processes, implement standards, and support the continuous improvement of document control systems and tools. You will play a vital role in ensuring transparency, quality, and compliance in project documentation.

Explore Your Tasks And Responsibilities

• Manage, organize, and coordinate electronic documents and data throughout their full lifecycle
• Ensure proper filing and maintenance of documentation within electronic document management systems
• Coordinate the timely submission of project documentation to clients and track deadlines
• Oversee the compilation and delivery of contractually required documents
• Maintain, monitor, and update metadata and document records in systems
• Lead and organize coordination meetings related to documentation and processes
• Define, align, and implement project-specific document control guidelines
• Act as a “gatekeeper” for document control rules, processes, and quality standards
• Support and train users in document management systems and provide problem-solving guidance
• Develop and enforce standards for structured project documentation
• Support the creation of reporting and evaluation data for document progress tracking
• Contribute to the implementation and rollout of document control systems and tools
• Stay up to date with industry regulations and internal standards and ensure implementation in projects
• Promote best practices through training sessions and knowledge-sharing initiatives
• Maintain strong collaboration with internal stakeholders, clients, and external partner

Show Your Expertise

• Minimum 5 years of experience in document control, with hands-on experience across all relevant tasks
• Technical or commercial qualification and/or a university degree
• Experience working with cross-functional teams and project environments
• Strong knowledge of document management systems (internal and market-standard tools)
• High IT affinity and proficiency with Microsoft Office applications
• Fluent in Italian and English; additional languages are an advantage
• Strong understanding of project interfaces and cross-disciplinary requirements
• Structured, reliable, and detail-oriented working style
• Strong communication and interpersonal skills with high social competence
• Ability to balance different stakeholder perspectives and drive alignment
• Proactive mindset with strong ownership and decision-making capability
• Ability to work independently while contributing positively to team environments
• Passion for training, coaching, and fostering a learning culture

The salary range for this position is between € 42'900and € 50'000 gross per year (full-time). The exact salary will be determined within this range based on objective and transparent criteria, including role scope, qualifications, and relevant professional experience.

Contact You want to be part of the Exyte team? We look forward to receiving your application!

For further questions and information, please do not hesitate to contact Ilayda Öztürk via E-Mail at [email protected].

Please note that we only consider applications submitted through our application portal. Applications sent via email will not be considered due to data protection regulations.