Export Coordinator

Job Description Export Coordinator

• Job Title: Export Coordinator

• Department: Export

• Industry: Electronics / Electronic Manufacturing

• Location: Noida

• Salary Budget: 50,000 60,000 per month

• Qualification: MBA International Business/Supply Chain/Sales & Marketing

• Experience: 3-6 Years relevant experience

• Gender Preference: Female candidates will be preferred

Role Objective:

The Export Coordinator will be responsible for coordinating end-to-end export operations, managing export documentation, communicating with international customers, coordinating with internal departments and logistics partners, and ensuring timely shipment and delivery of products.

Key Roles & Responsibilities:

• Manage end-to-end export coordination from order confirmation to shipment and delivery.

• Coordinate with international customers, distributors, agents, and buyers regarding orders, dispatches, and documentation.

• Prepare and verify export documents such as: Commercial Invoice, Packing List, Proforma Invoice, Shipping Bill, Certificate of Origin, Bill of Lading / Airway Bill, Other required export documents.

• Coordinate with CHA, freight forwarders, shipping lines, transporters, and courier/logistics partners.

• Follow up on shipment schedules and ensure on-time dispatch and delivery.

• Coordinate with Production, Purchase, Stores, Accounts, Quality and Logistics teams for smooth order execution.

• Coordinate with the finance/accounts team regarding export payments, invoices, and outstanding receivables.

• Track shipment status and communicate updates to customers.

• Handle export-related queries, discrepancies, shortages, damages, and documentation issues.

• Ensure compliance with applicable export procedures, customs requirements, and company policies.

• Prepare regular MIS reports related to export orders, shipments, sales, and pending payments.

• Support the team in developing and maintaining relationships with international customers and distributors.

• Monitor export costs and coordinate for freight and logistics quotations.

Required Skills:

• Strong knowledge of Export-Import (EXIM) processes along with understanding of export

documentation and shipping procedures.

• Experience in coordinating with CHA, freight forwarders and logistics companies for

shipments.

• Good knowledge of MS Excel, MS Office.

• Excellent communication and email drafting skills.

• Strong follow-up and coordination skills.

• Ability to coordinate with multiple departments and international clients.

• Knowledge of Incoterms, LC, FOB, CIF, advance payment, etc. will be preferred.

• Experience in electronics/electrical/electronic accessories manufacturing will be highly preferred.