Export Documentation & Banking Operations

JOB DESCRIPTION – EXPORT DOCUMENTATION & BANKING OPERATIONS

Position: Export Documentation & Banking Operations Executive / Senior Executive
Department: Finance & Accounts / Export Documentation
Qualification: B.Com / M.Com
Experience: 5–6+ Years
Salary: Negotiable – As per experience and interview
Employment Type: Full-Time

Job Summary

We are looking for an experienced professional to manage end-to-end export documentation, banking operations, foreign exchange transactions, export-related compliance, and financial coordination. The candidate should have strong knowledge of export documentation, Letters of Credit (LC), banking procedures, DGFT, ECGC, EDPMS, and export payment processes.

Key Roles & Responsibilities

1. Export Documentation & LC Management

• Verify export documents received from factory and marketing departments against Purchase Orders (PO) and Letters of Credit (LC).
• Review LC drafts, identify discrepancies, and coordinate for necessary corrections.
• Coordinate with internal departments for pending export documents and ensure timely bank lodgment.
• Follow up with banks and customers regarding export document acceptance and discrepancies.
• Prepare export-related credit notes and debit notes.

2. Banking & Foreign Exchange Operations

• Coordinate with banks for foreign exchange (FX), BRC, and A2 payment-related transactions.
• Handle USD to INR currency conversion through Citi, DBS, and Yes Bank portals.
• Manage forward cover bookings and report details to the CFO.
• Process outward remittances for commission, advertising, sales promotion, and other business expenses.
• Perform daily bank reconciliation, particularly for Citi Bank.
• Handle internal fund transfers, export bill payments, vendor payments, supplier payments, and employee reimbursements.
• Manage Fixed Deposit (FD) tracking, accounting, and related bank applications.
• Process inland LC applications through bank portals.

3. Export Compliance & Government Portals

• Generate BRC certificates through the DGFT portal and resolve related banking queries.
• Handle EDPMS-related issues and coordinate with banks for timely resolution.
• Prepare Form A1 and Certificates of Origin through the DGFT Trade Connect Portal.
• Manage RoDTEP applications through the ICEGATE portal and obtain licenses.
• Track duty drawback subsidies and maintain related records.
• Handle customs notices and coordinate for their resolution.
• Manage RCMC and LEI certificate renewals.
• Coordinate with concerned departments for EPR implementation.

4. Export Debtors & Financial Reporting

• Maintain export sales and export debtor tracking sheets.
• Prepare and circulate weekly export debtor reports to senior management.
• Monitor LC payment schedules, inward remittances, and fund requirements.
• Notify the marketing department regarding inward remittances received from export customers.
• Maintain records of export expenses, commission bills, and other financial transactions.
• Prepare and share bank reports as required by management.

5. ECGC & Insurance Management

• Coordinate with ECGC for new buyer coverage, enhancement of existing coverage, and LC-based coverage.
• Prepare ECGC policy renewal documents and ensure timely monthly return filing.
• Handle insurance policy renewals, including company vehicle insurance.
• Manage FASTag payments and related records.

6. Audit & General Banking Administration

• Prepare documentation for annual bank renewals.
• Create and manage employee user logins for Citi, Yes Bank, and DBS banking portals.
• Coordinate for export audits and support finalization activities.
• Manage Digital Signature Certificate (DSC) renewals.
• Arrange year-end bank balance confirmations from Citi, Yes Bank, DBS, and ICICI as of 31st March.

Required Skills & Competencies

• Strong knowledge of Export Documentation and Banking Operations.
• Practical experience in handling Letters of Credit (LC), BRC, EDPMS, and foreign exchange transactions.
• Knowledge of DGFT, ICEGATE, ECGC, and RoDTEP procedures.
• Hands-on experience with online banking portals such as Citi Bank, DBS, and Yes Bank.
• Knowledge of bank reconciliation, inward/outward remittances, and fund management.
• Good command of MS Excel and financial reporting.
• Strong coordination, follow-up, and communication skills.
• Ability to independently handle multiple banking and export compliance activities.

Preferred Candidate Profile

• Candidates with 5–6+ years of relevant experience in Export Documentation, International Banking, Finance & Accounts, or Export Operations will be preferred.
• Practical exposure to manufacturing or export-oriented organizations will be an advantage.
• Candidates should be detail-oriented, organized, and capable of coordinating with banks, government authorities, auditors, and internal departments.

Salary: Depends upon experience, current CTC, and interview performance.

Pay: ₹25,000.00 - ₹40,000.00 per month

Work Location: In person