Export Documentation

Key Responsibilities

1. Export Documentation

• Preparation and verification of:
• Commercial Invoice
• Packing List
• Shipping Bill details
• Bill of Lading / Airway Bill
• COO / FTA Certificates
• Insurance Documents
• LC Documents
• Ensuring documents match customer contracts and LC terms.
• 2. Letter of Credit (LC) Handling
• Check LC drafts and final LC.
• Identify discrepancies and obtain amendments.
• Ensure documents comply with UCP 600 requirements.
• Coordinate with Trade Finance and banks for document negotiation
• 3. SAP / ERP Activities
• Export order processing.
• Sales booking.
• Customer and shipment data maintenance.
• Generate reports and track pending cases.
• 4. Coordination
• Liaison with:
• Customers
• Shipping lines
• Freight Forwarders
• CHA
• TF team/Banks
• Logistics team
• Commercial team
• Track shipment status and document dispatch.
• 5. Compliance & Audit
• FEMA compliance.
• Maintain audit-ready documentation.
• Support internal and external audits.

Required / Technical Skills

• Export Documentation
• Incoterms
• UCP 600
• Basic Customs Procedures
• DGFT Regulations
• SAP/ERP knowledge
• MS Excel (Advanced preferred)
• Document scrutiny and compliance checking
• Behavioral Skills
• Attention to detail
• Analytical thinking
• Communication skills
• Customer orientation
• Time management
• Ability to work under shipment deadlines
• Problem-solving approach

Key Performance Indicators (Typical)

• Final documentation submission within SLA.
• Shipping Instruction issuance within target timeline.
• LC checking and SAP updation turnaround time.
• Zero documentation discrepancies.
• Compliance with audit and regulatory requirements.