Export Documentation

1. Preparing Export documents -such as Proforma Invoice ARE 1 forms.
2. GRN entry of all packing,Raw & miscellaneous Materials.
3. Preparing Daily store Report.
4. Preparing B/L Pre-shipment invoices, interacting with shipping Cos
5. Preparing Freight Notes.
6. Preparing proforma Invoices for customs - to check rate with PO & OC wrt rate mentioned in the
   system - to report any discrepancies - take instruction & then generate Proforma.
7. To make EDI annexure / Shipping bills/DEEC,DBK,Decl.
8. In case of shipment under DEEC to send the sealed sample along with custom documents to our
   CHA/ forwarder.
9. Preparation of customs purpose packing list and for customer use packing list and for customer use
   packing lists.
   10)To Forward all Customs Purpose docs set to that particular Forwarder/CHA with our covering
   letter giving instruction for clearance.
   11)Sending Bill of lading and AWB instruction as per LC terms & conditions.
   Post Shipment Documentation:
10. Preparing final invoices as per LC terms and conditions
11. Prepare Cnee Commercial Invoice & packing Lists(In the Particular format of Byers)
12. To Check Packing Lists received from Factories(Wfld, Bkppl, Umergaon, Kora & A to Z)
13. To check packing lists for color wise Size wise details.
14. If any Shortages/Excesses packed, to inform respective merchandise dept.
15. Preparing Packing list & to Fill all required details of shpt, like container no., ETA & ETD/ Flight
    details, POL & POD, details of dispatch or original docs.
16. To enter shipment details in the Portal
17. Preparing consignee set of documents in Originals - For Customers.
18. Guess Inc & Canada final invoice, packing list exporter statement of Original & Canada customs
    Invoices.
    10)Sending Commercial Invoice & Packing list to Guess? Asia, HongKong for shipment approval
    Purpose.
    11)Preparing Re-Export purpose documents (customer Splash)-Re -export Invoices and Packing Lists.

12)Taking COO in advance in case of AIR-Shipment and before sailing the Vessel in case of SEA-
Shipment.

13)Intimate the buyer and their Import department by way of Shipment Advice.
14)Updating Trade Card system - use for Quick & Easy Payment purpose of Customers like Guess?
Inc, Canada ,Asia, Mexico - To approve PO amendments, TO create Invoices & Approve them
for Final Payment Purpose.
15)Sending Original documents viz Co, Invoice, Packing list an BL or AWB to the customer for the
purpose of Import Clearance.
16)Preparation of Bank documents as per LC terms & condition for the negotiation the export
documents.
17)Interacting with shipping Cos & Forwarders for BL approval etc.
18)Sending advance payment documents to bank for release the Exchange control copy against
FIRC(Foreign inward remittance certificate)
19)To make Portal Packing Lists in SCP(supply chain of portal), to generate ASN & to give ASN
details to customer, to arrange Re-export deliveries to customer like Splash in there W/H.
20)Follow up with Dubai Factory for shipments to Splash.
21)Follow up with Dubai CHA for shipments to Splash.
22)Follow up with Splash for shipments approvals, JOB Nos & delivery of goods.
23)Follow up with CHA for Shipments being handed over to Nominated forwarders.
24)Maintaining record for handover of shipments to nominated forwarders for all sea-Shipment
25)Advance information to forwarders of upcoming shipments for carting Order.
26)Forwarding carting order from Forwarders to CHA.

27)To update Product information of all Arcadia shipments in Extract.
28)Updating statement to Mr.(Managers) of all Splash under shipment OCs until they are delivered.
29)Follow up with factories for Advance Packing Lists for Booking with forwarders.
30)Daily reporting to Mr.(Managers) on shipment Approval received by Forwarders.
31)Forwarding /Intimating Factories of MDA nos. to be put on Cartons,
32)Maintaining record of Mdas received & balance to receive updates to Manager
33)To Check/ Confirm SB check list as per our invoices & to give approvals to CHA.
34)Manual shipment bookings to forwarders
35)To Book shipments in Nominated forwarders Portal(on-line)
36)Making of Shipping schedule.